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Executive Assistant

3 months ago

Costa Mesa, United States Friesen Group Full time

Job Type

Full-time

Description

Executive/Personal Assistant for Friesen Group, Inc.

Friesen Group Inc. (formerly known as Owens Healthcare) a family-led and locally owned company serving Northern California since 1957, is currently recruiting for a Full-Time Executive/Personal Assistant. The ideal candidate will be a proactive problem solver with strong verbal & written communication skills, exceptional time management and organizational skills. Seeking a strategic thinker with the ability to work in a fast paced, collaborative, and diverse environment. This position can be a hybrid remote position with the ability to be adaptable and travel some to Northern California. Seeking a qualified individual in Southern CA (Orange County).

Our core values at Friesen Group, Inc. are: HUMAN VALUE, TAKE OWNERSHIP, MAKE THE DIFFERENCE, SET THE PACE AND EMBRACE CHANGE.

Benefits

Medical/Dental/ Vision

Flexible Spending Account

401K with generous company match

Paid Time Off Benefits

Personal Holiday Benefit

Wellness Benefit

Company Sponsored Events

Recognition/Reward Program

Employee Referral Incentive Program

Tuition/Education Reimbursement

At Friesen Group, we lead by keeping the organization's mission, and values at the forefront of decision making and action.

Job Summary: This individual provides reliable, productive, and proactive support. Works very closely with the Executive providing personalized support, anticipating needs and managing priorities to ensure smooth day to day operations. Maintaining professionalism and strict confidentiality with all communication and materials. Adapts to changing priorities and requirements with positivity and ease.

Executive Support:

•Act as primary point of contact between the Executive Team and Internal/External stakeholders.

•Screening and prioritizing incoming communications, emails, and requests.

•Manage complex calendar, schedule appointments, coordinate meetings.

•Proactively prioritize and adjust appointments/meetings as needed.

•Prepare and organize documents & reports ensuring easy accessibility and confidentiality as needed.

•Manage travel, accommodation, and meal arrangements, including itinerary and reservation planning.

•Assist with email correspondence, prioritize messages and follow up on action items.

•Handle errands/tasks.

•Prepare materials for meetings/appointments.

•Conduct research and compile information needed for projects.

•Research, hire and supervise vendors as needed.

•Plan and organize events and business conferences.

•Manage incoming requests (verbal or written) in a professional and courteous manner.

•Maintain accurate records, databases, and filing systems.

•Assist with special projects & ad-hoc tasks as assigned.

•Maintain and proactively identify opportunities to improve efficiency or processes.

•Oversee critical tasks and projects. Perform other functions and responsibilities as assigned.

Requirements

Experience

  • 5 years as an Executive Assistant
  • Excellent verbal and written communication skills.
  • Strong computer literacy including Microsoft Office applications.
  • Exceptional multitasking and organizational skills
  • Able to work effectively with minimal supervision
  • Physically able to work seated in front of a computer for long hours at a time
Education
  • High School Diploma or Equivalent
  • Bachelor's Degree in relatable field preferred


Salary Description

$100k - $120k DOE