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Executive Assistant

3 months ago

Needham, United States Atrium Staffing Full time

Our client is a healthcare provider that gives top-quality service and they are seeking an Executive Assistant to join their fast-growing team

Salary/Hourly Rate:

$90k - $100k

Position Overview:

The Executive Assistant will play a critical role in ensuring the smooth operation of the newly formed executive office. The Executive Assistant will provide high-level administrative support to the CEO, manage schedules, coordinate meetings, and serve as a liaison between the CEO and various stakeholders, all within a fast-paced environment.

Responsibilities of the Executive Assistant:

  • Manage calendars, schedule appointments, and coordinate meetings.
  • Prepare and organize meeting agendas, materials, and minutes.
  • Handle incoming correspondence, including emails and phone calls, and prioritize responses.
  • Draft, review, and edit reports, presentations, and other documents as required.
  • Maintain confidential files and records.
  • Serve as the primary administrative point of contact between the CEO and internal/external stakeholders.
  • Build and maintain positive relationships with board members, executives, staff, and external partners.
  • Organize and coordinate executive meetings, board meetings, and other key events.
  • Arrange travel itineraries, accommodations, and transportation.
  • Oversee the maintenance of the executive office and team, ensuring a professional and organized environment.
  • Order office supplies and manage inventory.
  • Organize, manage, and submit expense reporting and reimbursement.
  • Coordinate with IT and other departments to address office needs and technical issues.
Qualifications for the Executive Assistant:
  • 5+ years of experience as an executive assistant to C-Suite executive(s), preferably in the healthcare industry.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Education Requirements:
  • Bachelor's degree is preferred or equivalent experience is required.
Benefits:
  • Competitive medical, dental, and vision insurance products.
  • Employee assistance.
  • Caregiver support.
  • Commuter benefits.
  • Flexible spending accounts.
  • Health savings accounts.
  • Short and long-term disability.
  • Generous paid time off.
  • Other exclusive employee benefits.