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Buyer

4 months ago

Albuquerque, United States Lovelace Health System Full time

Overview:

Ardent Health Services is a leading provider of healthcare in communities across the country. Through its subsidiaries, Ardent owns and operates nearly 200 sites of care and 30 hospitals across six states. Together, our 24,000 employees and 1,200 employed providers touch more than 10,000 lives each day. With six Ardent entities earning recognition on Modern Healthcares Best Places to Work list in 2022, Ardent and its facilities continue to earn recognition for outstanding workplace cultures where team members feel a sense of belonging and have opportunities to grow their careers. Ardent has also been recognized by Comparablys Best Places to Work Awards, earning honors in the Best CEO, Best Company for Women, Best Leadership Teams and Best Work Life Balance categories among others.

POSITION SUMMARY

The Buyer is responsible for processing all purchasing requests for all supplies, services, and equipment (not to include capital), while ensuring all orders are handled in an accurate and timely manner. The Purchasing Buyer must also identify and source viable substitute products to minimize the impact of backorders on our customers. Adheres to policies, procedures and regulations to ensure compliance and patient safety.

Responsibilities:
  • Review Open PO report weekly to ensure it remains current
  • Work closely with the Purchasing Manager to ensure EDI, online requisitioning, electronic faxing, and file item additions are being optimized
  • Validate receipt review and correct all EDI and fax confirmations in order to eliminate any service failures
  • Report any supplier or customer performance issues in accordance with the policies and procedures
  • Process all assigned special purchase requests in a timely and accurate manner
  • Work with departments to ensure compliance to group purchasing organization or system agreements are maximized with the use of our financial/Materials Management system.
  • Confirm invoice and price discrepancies are resolved and the backorder report is current
  • Process all online requisitions for assigned vendors within twenty four hours
  • Ensure pricing and formularies on invoices are in agreement with committed contracts
  • Collaborate solutions with vendors and distributors on issues around discrepancies in products or invoices
  • Provide support to other departments (AP, Reimbursement, Accounting) as needed regarding accruals, accounting treatment and other administrative matters
  • Assist facilities in developing scope, implementation and tracking of expenses for major products.
  • Cooperates and interacts with supervisors, peers, other departments, and all customer groups demonstrating our commitment to service
  • Communicates and listens effectively with internal and external customers; effectively understands instructions and shares knowledge.
  • Participates in a variety of department-based and hospital sponsored educational programs to maintain skills and competencies
  • Other duties as assigned or needed


Qualifications:

Education & Experience

  • High School diploma or GED equivalent
  • A minimum of one (1) year purchasing or order entry experience, or two (2) years healthcare supply chain experience
  • Previous group purchasing experience preferred

Knowledge, Skills & Abilities

  • Strong organizational and multi-tasking skills and ability to work within deadlines preferred
  • Strong interpersonal and verbal/written communication skills preferred
  • Proficiency in Microsoft Office Microsoft Word and Excel preferred
  • Experience with healthcare supply chain materials management information systems (Paragon, Lawson) preferred
  • Knowledge of Electronic Data Exchange (ie. GHX) preferred
  • Ability to deal with stressful situations in a calm and productive manner preferred
  • Excellent customer service skills and understanding of the urgency & operational tempo of healthcare procurement preferred

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