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Proposal Coordinator

4 months ago

San Diego, United States Epsilon Systems Full time

Epsilon Systems is seeking a full-time Proposal Coordinator who is experienced in proposal coordination management to support growth in DOD, Federal Civilian, and commercial markets by assisting with and coordinating activities for the timely development and submission of high quality, RFP-compliant, and compelling proposals. This position will report to the Vice President, Marketing Research and Proposal Center (MAPCEN) and will work in collaboration with BD, capture, and proposal teams. Remote work location acceptable.

Responsibilities and Performance Requirements:

  • Prepare and customize MS Power Point presentations
  • Organize/maintain related files (e.g., reports, capture plans, etc.)
  • Prioritize and carry out special projects and complex assignments
  • Exercising judgment, initiative, and tact
  • Interact and coordinate with all levels of management inside/outside company
  • Coordinate activities involved in the development and revision of major proposals
  • Conduct or participate in proposal reviews with management
  • May serve as a team leader to coordinate major proposal efforts
  • Other proposal duties as assigned may include:
    • Assists senior proposal management staff providing essential administrative support during the proposal effort; organizes meetings, e-mails/posts announcements, manages collaborative workspace folders; manages graphics versions, uploads documents; manages and maintains configuration of review team documents
    • Create Compliance Matrix upon receipt of RFP/update based upon RFP amendments
    • Develop Draft Proposal Outlines and Calendar
    • Schedule and participate in Kick Off meeting
    • Format data call templates (resumes, past performance, etc.) for use by SME writers
    • Format proposal content and edits from writers/reviewers and maintain proposal version control
    • Assist with proposal hardcopy assembly
    • Maintain and update standard Epsilon proposal content for MAPCEN files (resumes, PP, etc.)
    • Respond to data calls from teammate/partner companies
    • Perform proposal configuration management during proposal review process
    • Perform Technical Editing on proposal content prior to final QA/White Glove check
    • Conduct final QA/White Glove Checks on proposals prior to submission
    • Perform other duties as assigned
Required Qualifications:
  • Bachelors' degree from an accredited college in a related discipline, or equivalent experience/combined education
  • Three (3) or more years proposal preparation and analysis experience for a government contractor
  • Successful experience with federal business proposal development
  • Diplomatic, persuasive and articulate communication style to establish and maintain rapport with internal and external customers/partners
  • Highest ethical standards of behavior
  • Team player with strong communication and presentation skills
  • Relevant experience outside of proposal management (e.g., project management, capture management)
Pay Range:

The pay range for this role is $100,000 to $120,000 annually. This is a reasonable estimate for this role. Individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

ADA Notations:
  • Frequent standing, sitting, walking, handling, feeling with hands, reaching with arms
  • Regular communication (hearing/speaking)
  • Lifting up to 25 lbs.
  • Vision requirements include: close, color perception, peripheral, depth and ability to focus
  • Noise conditions range from quiet to moderate


Epsilon Systems Solutions, Inc. and its subsidiaries are proud to be Equal Employment Opportunity and Affirmative Action employers, Minority/Female/Disabled/Veterans.