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External Licensing Specialist

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Sugar Land, United States QuVa Pharma Full time

Our External Licensing Specialist plays a vital role in ensuring the highest quality and safety standards of our pharmaceutical products. Once you complete our training, your responsibilities will include managing and overseeing the license vetting process, ensuring compliance with legal requirements, obtaining necessary licenses and permits from customers and vendors as applicable, and maintaining accurate records. Turn your passion for precision and your commitment to quality into a meaningful impact on healthcare across the US.

What the External Licensing Specialist Does Each Day:

  • Reviews licensing requirements and develops strategies to meet regulatory obligations
  • Verifies all licenses match the required criteria while onboarding new customers
  • Verifies data and profile set up in INFOR comply with federal and state requirements for 503B industry
  • Ensures all onboarding license documentation is accurate, complete, and submitted within specified timelines
  • Tracks expiration dates and initiates renewal process in a timely manner to prevent any disruption in shipping
  • Maintains and updates customer licenses via customer portal submission for all existing customers
  • Collaborates with internal stakeholders to gather necessary information and documentation to resolve any licensing discrepancies
  • Conducts regular internal reviews to ensure ongoing compliance with licensing requirements for all existing customers
  • Identifies and addresses any potential compliance gaps or issues proactively
  • Prepares reports and documentation as required by regulatory agencies or internal stakeholders during an audit
  • Effectively communicates with a diverse group of people, in varying settings to facilitate the licensing process and ensure QuVa Pharma operates within regulatory guidelines
  • Stays updated on relevant laws, regulations, and industry standards to ensure compliance with 503B, DEA, BOP, DHHS, FDA guidelines
  • Provides accurate and timely updates on licensing status, changes, and compliance matters to relevant parties
  • Continuously assesses, enhances efficiency, improves licensing processes, and ensures adherence to best practices
  • Identifies areas for automation or technology solutions to optimize the licensing process
  • Performs the investigation and research that fall within Pharmacy Services for licensing related issues
  • Writes and reviews standard operating procedures related to Pharmacy Services
  • Establishes & maintains cooperative cross-functional relationships w/peers across all sites in Customer Service & Commercial Operations to meet corporate objectives
  • Understands SOPs, cGMP & regulations to accomplish daily tasks
  • Participates in team projects and meetings
Our Most Successful External Licensing Specialist:
  • Has a sense of urgency, accountability and resourcefulness
  • Is a self-starter, independent learner
  • Promotes active listening with team members; Contributes appropriately to conversations; Strong verbal and written communication skills with the ability to work effectively with other departments within the organization and with people at all levels of the organization
  • Understands how various issues affect each other and the outcome of projects; Improves upon existing approaches by seeking opportunities to creatively transform
Minimum Requirements for this Role:
  • Bachelor's degree in a relevant field, such as business administration, legal studies, or regulatory affairs
  • Minimum 2 years' prior experience in cGMP / FDA regulated industry or Pharmacy
  • Excellent technical writing and verbal/written communication skills
  • Strong knowledge of licensing regulations, laws, and compliance requirements in the applicable industry
  • Well versed in the compliance & quality requirements of 503B pharmaceutical industry and CGMP's and have demonstrated strength in problem solving and resolution
  • Able to successfully complete a drug and background check
  • Must be currently authorized to work in the United States on a full-time basis; QuVa is not able to sponsor applicants for work visas
Any of the Following Will Give You an Edge:
  • Texas Pharmacy Technician Registration
Benefits of Working at QuVa:
  • Comprehensive health and wellness benefits including medical, dental and vision
  • 401k retirement program with company match
  • A minimum of 17 paid days off plus 8 paid holidays per year
  • National, industry-leading high growth company with future career advancement opportunities


About QuVa:

QuVa Pharma is a national, industry-leading, FDA registered 503B outsourcing services company that provides hospitals with essential medications in ready-to-administer injectable formats that are critical for effective patient care. We are leading the way with unmatched expertise in current Good Manufacturing Practices and sterile pharmaceutical manufacturing, and the highest quality and safety standards so hospitals can more confidently and reliably focus on patient care nationwide. As a leader in sterile compounding, we continue to invest in automation and integrated technologies to improve our production processes, safety, consistency, and product quality.

As part of our team, you'll experience being at the forefront of groundbreaking solutions, collaborating with brilliant minds, and making a tangible impact in healthcare delivery.

QuVa is an equal opportunity employer and is committed to creating and maintaining a work environment that is free from all forms of discrimination and harassment. QuVa's Equal Opportunity Policy prohibits harassment or discrimination due to age, ancestry, color, disability, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, race, religious creed, sex (including pregnancy, childbirth, breastfeeding, and any related medical conditions), sexual orientation, and any other characteristic or classification protected by applicable laws. All employment with QuVa is "at will."