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Records Management Director

2 months ago

Lincoln, United States Nebraska Department of Economic Development Full time

Lancaster County is seeking a highly responsible professional for the position of

Records Management Director

to plan, coordinate, supervise, and evaluate the activities of the Lancaster County Records Management Department. Among other essential duties, this position will be responsible for coordinating and facilitating the department’s relocation to a new physical space, including assessing the department’s operational needs, service delivery, and future goals as a result of the relocation.

This opportunity includes managing County and City records requirements by providing services such as scanning, microfilming, hard copy storage, retrieval, records destruction, and consultation to all County departments and contracted City departments. Responsibilities also include preparing and administering the departmental budget, monitoring budgetary expenditures, developing short and long-range plans, and establishing and supervising departmental policies and procedures.

The Records Management Director will work under the general supervision of the County Board of Commissioners and will oversee subordinate departmental staff.

A Day in the Life

Assist County and City departments in developing records management strategies, including electronic imaging and microfilming options, hard copy storage, and retention/disposition of information. Prepare proposals and conduct demonstrations to market records management services to County and City departments. Coordinate and supervise all record transfers to the Records Center. Prepare and maintain departmental record storage indexes. Consult with the County Board regarding current and future record and information management issues upon request. Supervise, assign, and evaluate the work of departmental personnel. Develop, revise, and communicate departmental plans, policies, and procedures. Schedule and assign record scanning and microfilming procedures. Determine work supply usages and maintain inventory levels. Prepare budget documents/reports and monitor departmental expenditures and contracts. Maintain effective working relationships with contracted service providers and governmental officials. Research and investigate new technology for electronic and paper record storage and retrieval. Plan for program developments and improvements. Use a county vehicle to perform a daily delivery route as needed; deliver boxes, files, and mail to County and City departments.

Preferred Qualifications

Extensive knowledge of records and information management systems and applications. Extensive knowledge of micrographics equipment, electronic image capture equipment, and electronic imaging software. Extensive knowledge of State, County, and municipal requirements related to record maintenance and retention. Knowledge of public budgeting principles and methods. Ability to plan, organize, supervise, and evaluate the work of subordinate staff and contracted personnel. Ability to evaluate work processes and formulate work policies and procedures. Ability to plan, organize, and supervise the operation of a records facility utilizing a diverse workforce. Ability to perform heavy lifting. Ability to establish and maintain effective working relationships with government officials, contracted and service provider personnel, co-workers, and the general public.

Required Minimum Qualifications

Graduation from an accredited four-year college or university with major coursework in business administration or public administration. Four years of experience in public records and information management, or any equivalent combination of training and experience that provides the desirable knowledge, abilities, and skills.

Necessary Special Requirement

Employees must possess a valid driver’s license.

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