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Records Management Supervisor

2 months ago

Lincoln, Nebraska, United States City of New York Full time


The City of New York is seeking a dedicated Records Management Supervisor to lead the operations of the Records Management Unit. This role is essential in ensuring the effective management of records and supporting internal clients with their records retention and management needs.

The Supervisor will report directly to the Director of Records Management and will oversee a team of records clerks, ensuring that records and property are processed accurately and efficiently, in accordance with established policies and procedures.


Key Responsibilities:

  • Provide leadership and direction to the records management team, offering guidance and support as necessary.
  • Conduct training sessions for staff on records management protocols, ensuring compliance with relevant regulations.
  • Oversee the intake, retrieval, processing, and distribution of records and property, maintaining a focus on accuracy and efficiency.
  • Manage the secure disposal of records and property in line with retention schedules and legal standards.
  • Update and maintain records management systems, including both electronic databases and physical filing systems.
  • Prepare and review reports related to records management, providing tracking information as required.
  • Conduct regular audits to ensure the accuracy and completeness of records, as well as compliance with retention policies.
  • Assist in the development and implementation of policies for the storage and retrieval of records in accordance with organizational requirements.
  • Collaborate with various departments and external entities regarding records management inquiries.
  • Perform additional administrative and supervisory tasks as needed.

Minimum Qualifications:

  • High school diploma or equivalent, along with three years of experience in records management or a related field, including at least two years in a supervisory capacity.
  • Alternatively, four years of experience in records management or a related field, with at least one year in a supervisory role.

Preferred Skills:

  • In-depth knowledge of records management principles and practices.
  • Proficiency in records management software and Microsoft Office applications.
  • Strong organizational skills and the ability to manage multiple tasks effectively.
  • Attention to detail and a commitment to maintaining confidentiality.
  • Excellent communication and interpersonal skills for effective collaboration.
  • Ability to adapt to changing workflows and manage interruptions.

Work Schedule:

  • Availability to work Monday through Friday, with potential for overtime and weekend shifts.

Application Process:

  • Interested candidates should submit a cover letter and resume.

Additional Information:

  • Current employees must meet specific criteria for transfer or promotion.
  • Commitment to the hiring unit for a minimum period is required.
  • Authorization to work in the United States is mandatory for this position.