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Program Assistant, Risk Management and Public Safety

1 month ago

Normal, United States Heartland Community College Full time
Salary: $20.12 Hourly

Location : Normal, IL

Job Type: Full-time

Unit: Finance and Administration

Division/Department: Risk Management & Public Safety

Opening Date: 07/23/2024

Description

We seek applicants for a full-time position that will assist with daily operations and processes of Risk Management and Public Safety.

General responsibilities include but are not limited to
  • Maintain a well-structured records system in accordance with the operations and needs of the department, including but not limited to personnel training records, incident reports, daily crime log, security systems test records, statutorily required annual reports, etc
  • Provide telephone and public reception, ensuring excellent customer service to students, staff, and visitors/guests
  • Assist with coordination and preparation of on-campus and off-campus meetings and events, including location scheduling, food and catering arrangements, room set-up, and related activities and support
  • Maintain and process invoices and contractual documents. Ensure compliance with processing and payment of bills
  • Treat sensitively and protect confidentiality of information in fulfilling duties
  • May be assigned duties to assist other departments as needed
Requirements
  • Associate degree or appropriate experience/education
  • Excellent written, verbal, and interpersonal communication skills
  • Ability to work effectively and inclusively within a diverse campus community, including with students, employees, and external community members
  • Strong organizational skills, attention to detail, and ability to problem-solve, work independently, and function professionally under pressure
  • Proficiency with Microsoft Office applications, such as Word, Excel, and Outlook
Desired Qualifications
  • Professional office support experience
  • Experience working in a Public Safety operations environment


The review of applications will be ongoing.

Heartland Community College is an equal opportunity institution.

HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.

EMPLOYEE LEAVE
Vacation: 20 days (160 hours) per year with a maximum annual carry-over of 40 days (320 hours);
Monthly accrual on start date

Sick Leave: 12 days (96 hours) per year with unlimited annual carry-over;
12 days (96 hours) awarded on start date; monthly accrual on annual Anniversary date

Volunteer Leave: 1 day (8 hours) per year with no annual carry-over;
8 hours awarded on start date, then annually awarded at the start of the calendar year on January 1

Special Leave: Available by approval for bereavement, emergencies, and legal requirements

Parental Leave: 4 weeks (160 hours) for qualifying events, once per 12-month rolling period

Holidays: 12 designated paid holidays plus 3 paid floating days (24 hours);
Floating holidays awarded on start date, then annually awarded on the Anniversary date - HCC is closed from Christmas Eve Day through New Year's Day generally resulting in additional paid days.

EMPLOYEE INSURANCE COVERAGES
Eligibility begins the first day of the month following or coinciding with the date of employment.

Medical Insurance: Blue Cross Blue Shield, 2 Plan Options
$2,000 Deductible PPO: Employee coverage paid 100%; dependent coverage paid 45%;
$2,000 Deductible QHDHP: Employee coverage paid 100%; dependent coverage paid 45%

Dental Insurance: Delta Dental
Employee coverage paid 100%; dependent coverage paid 45%

Vision Insurance: VSP
Employee coverage paid 100%; dependent coverage paid 45%

Life Insurance: Sun Life
Term life insurance equal to twice the annual base salary

Optional Insurances: Sun Life
Accident; Critical Illness; Long-term Disability; Voluntary Life

RETIREMENT BENEFITS
Retirement System: State Universities Retirement System (SURS)-choice of Traditional, Portable, or Retirement Savings Plan with 8% pre-tax payroll deduction

Retirement Health Insurance Plan: College Insurance Program (CIP)-Health Insurance for SURS retirees with 0.85% pre-tax payroll deduction

Savings Plan: SURS Deferred Compensation Plan (DCP) 457(b) - automatic enrollment with pre-tax payroll deduction (3%). Ability to opt out within 30 days of hire

Tax-sheltered Annuity Plan: 403(b) plan permitting voluntary salary reductions within IRS rules

OTHER BENEFITS
Flexible Spending Plan: Section 125 Plan permitting voluntary salary reductions to pay for eligible healthcare and childcare expenses using tax-free dollars within IRS rules

Tuition Waiver: HCC tuition waiver for employee and dependents and HCC Continuing Education course fee waiver for employee

Tuition Reimbursement: Tuition reimbursement for employee for up to $3,000 per fiscal year

Employee Assistance Program (EAP): Counseling and referral service for employee and dependents

Employee Identification Card: Access to HCC Fitness and Recreation Center, HCC Library, and Bloomington- Normal Public Transit System (Connect Transit)

Sick Leave Bank

Remote Work: Up to two days per week with approval after five months in position

Long-Term Alternate Work Schedule: With approval

Flexible Summer Work Schedule: With approval

Benefits listed are subject to change. Specific benefits may be dependent upon employment classification, duration of employment, full-time or part-time work status, etc.