Fiscal Services Manager

2 weeks ago

Waterbury, United States State of Connecticut Full time
Introduction

Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is currently seeking a qualified and experienced individual for the position of Fiscal Services Manager (Mental Health Services Manager)to join our team.

Position Highlights:

  • FACILITY: Western Connecticut Mental Health Network (WCMHN)
  • LOCATION: Waterbury, CT
  • SCHEDULE: Full-time (40 hours), 1st Shift, Monday - Friday, 8:00am - 4:30pm
  • POSITION NUMBER: 25723
What We Can Offer You:
  • Visit our new State Employee Benefits Overview page
  • The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
  • Professional growth and development opportunities.
  • A healthy work/life balance to all employees.
Discover The Opportunity To:
  • Engage in a rewarding career;
  • Showcase your talents in a meaningful role;
  • Provide support to a division that is passionate about the work we do.
The Role:

Provides fiscal oversight for all aspects of the Western Connecticut Mental Health Network budget, including preparation, asset management, accounting and financial reporting and analysis, oversight of expenditures, and purchasing. Reviews budget balances, identifies problem areas, then as needed coordinates with Office of Commissioner.

Job duties include, but are not limited to:
  • Manages the fiscal operations of Western Ct Mental Health Network to include but not limited to producing timely fiscal reports, monitoring staff vacancies and hiring, oversees lease agreements and deals with landlords when applicable. Responsible for prompt payments on invoices, ergonomic requests, mileage and conference reimbursements.
  • Chairs the Safety and Health Committee and oversees building issues at all three sites; including but not limited to insuring compliance to Joint Commission Standards. Maintains collaborative relationships with landlords, DAS, and vendors.
  • Participates in Executive Committee, Threat Assessment Team, and other committees as assigned.
  • Serves as liaison, along with our Contracts and Compliance Manager, to DMHAS non-profit providers in fiscal/programmatic matters.
  • Works closely and collaboratively with Human Resources regarding positions/refills on a regular basis.
  • Responsible for updating and maintaining fiscal policies within Western Connecticut Mental Health Network.
  • Responsible for responding to requests for internal and external audits, providing corrective actions and following up in a timely manner.
  • Provides regular supervision to Fiscal Administrative Assistant and Secretary.
About Us:

DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

WCMHN mission is to provide a comprehensive and effective recovery-oriented system of mental health and addiction services that promotes self-sufficiency, dignity, cultural sensitivity and respect.

Please note:

A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.

All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.

Selection Plan

FOR ASSISTANCE IN APPLYING:

Please read or watch our Applicant Tips on How to Apply

To Apply:
  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.
  • In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.
  • This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
Important Next Step Information for After You Apply:
  • Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • Read through this helpful link to prepare for your interview.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at www.ct.gov/ethics.
  • For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Connect With Us:

  • Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.
  • Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Julie Barker via email at Julie.Barker@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Mental Health and Addiction Services this class is accountable for managing fiscal administrative functions and activities of a mental health facility.

EXAMPLES OF DUTIES
  • Manages administrative and fiscal direction of a mental health facility;
  • Assists Superintendent or Fiscal Director in formulating policy and procedures governing general administration and management of institution;
  • Coordinates preparation for Joint Commission on the Accreditation of Hospitals and other accreditation surveys;
  • Develops and manages a system for ongoing administrative self-assessment and corrective action between accreditation surveys;
  • Confers with and advises clinical leaders on problems of operation management and control;
  • Carries out programs and policies of Superintendent;
  • Plans and directs administrative activities necessary for development of new mental health programs and/or expansion of existing programs;
  • Directs formulation and administration of facility budget;
  • Inspects facility building and grounds to ensure effective and efficient services and proper utilization of properties and resources;
  • Prepares, maintains and exercises facility disaster plans;
  • Leads the recruitment and hiring of staff, including outreach, interview and selection;
  • May assume a leadership role in program development by planning and coordinating both administrative and programmatic components;
  • May serve in absence of Fiscal Director or Superintendent;
  • Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
  • Considerable knowledge of
    • and ability to apply management principles and practices;
    • principles and practices of public administration;
    • principles and practices of mental health facility administration;
    • mental health policies and systems;
    • Joint Commission on the Accreditation of Hospitals and other relevant accreditation standards;
  • Knowledge of relevant state and federal laws, statutes and regulations;
  • Considerable
    • interpersonal skills;
    • oral and written communication skills.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Eight (8) years of experience in business administration or health care administration involving responsibility for financial management or budget development.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Four (4) years of the General Experience must have been in a professional organization that provides mental health or intellectual and developmental disability services or general hospital administration.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
  • College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
  • A Master's degree in public health, public administration, business administration with a specialization in health services or hospital administration or a Master of Social Work with a concentration in either administration or policy and planning may be substituted for one (1) additional year of the General Experience.
PREFERRED QUALIFICATIONS
  • Fiscal experience working in behavioral health and substance use organization.
  • Experience managing safety and health matters relating to facility operations.
  • Experience applying management principles and techniques.
  • Experience with principles and practices of public administration.
  • Experience with principles and practices of mental health facility administration.


Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

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