Asylum Services Coordinator

4 weeks ago

Vancouver, United States IRCO Full time
POSITION: Asylum Services Coordinator

JOB CLASS/GRADE: Coordinator 2 / Specialist 3; Grade 6

WAGE: Starting at $28,343 per year part-time based on experience

FLSA; EEO; WC: Exempt; Professionals; 8864

LOCATIONS: IRCO SW Washington

(Hybrid schedule)

FTE; FT/PT; STATUS : 0.5 FTE; Part-Time with Benefits; Regular

APPLY AT: www.irco.org

STATUS: Part-Time with Benefits

PROGRAM(S): Washington Migrant and Asylum-Seeker Support Project

SECTOR/DIVISION: Health and Wellness/Community Safety and Wellbeing

REQUIREMENTS:

Bilingual ability preferred in relevant Washington State refugee/ immigrant language (Particularly: Spanish, Dari, Arabic, Swahili, Russian or Ukrainian)

Program Summary
Washington Migrant and Asylum-Seeker Support Project

The Washington Migrant and Asylum-Seeker Support Project, also referred as the WA MASS Project, is a pilot project from the Washington State Department of Social and Health Services' (DSHS) Office of Refugee and Immigrant Assistance (ORIA). The goal of the project is to build a statewide network of organizations that are coordinated to respond to the specific and immediate needs of recently arrived migrants and asylum-seekers.

IRCO will function as a Satellite in Clark County, Washington State for the Newcomer Reception and Navigation Hub led by IRC WA.

Position Summary
The Asylum Services Coordinator brings an understanding of the lived experiences of asylum seekers, including their migratory journey, the barriers they face accessing protection and services, and the duality of migrant agency and structural vulnerability to a critical role that will supervise the provision of integrated resource navigation and referrals to recently arrived asylum seekers and other eligible migrants in Washington State.

The position will oversee implementation of a tailored intake, assessment and emergency triage to determine eligibility and referral pathways for asylum seekers, supervise Asylum Services Navigators and provide onboarding, training, case consultation and general guidance. They will also assist with report compilation in coordination with the data team. Working with the Senior Asylum Services Program, the Asylum Services Coordinator will lead a team whose work will inform the development of a humanitarian reception system for asylum seekers in Washington State that is data-driven, protection-centered, and responsive to client needs and interests.

Essential Functions
  • Oversee the implementation of an intake, assessment and emergency triage tool that will determine eligibility and referral pathways of asylum seekers
  • Manage day-to-day intake, assessment, emergency triage and resource navigation activities, including supervising Asylum Services Navigators in their roles, troubleshooting, and liaising with key stakeholders and partners in Clark County
  • Provide training, supervision, and support for Asylum Services Navigators
  • Ensure adherence to standard operating procedures (SOPs) to ensure successful program delivery and safe, supportive environment for clients, staff, and volunteers
  • Ensure program data is protected, monitored for the purpose of ongoing quality and improvement, and used to support opportunities to improve reception services for asylum seekers as well as ongoing donor reporting as applicable
  • Support the Sector Manager in managing the contract as needed
  • Share best practices in humanitarian reception through external shelter and asylum networks to contribute to an increase in quality of humanitarian reception throughout WA
  • Comply with all IRCO policies, procedures and protocols
  • Other related duties as assigned
Requirements

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:
  • Demonstrated understanding of the U.S. immigration system and stakeholders, particularly the U.S. asylum system; awareness of and commitment to the rights and realities of immigrant communities in the U.S., including through lived experience
  • Experience with program management including staff management, program development, monitoring, and evaluation required
  • Excellent verbal and written communication skills and the ability to communicate with limited-English speakers in a multi-cultural environment
  • Strong cross-cultural understanding and excellent communication skills, both written and verbal
  • Skills associated with mentoring and coaching
  • Highly organized self-starter with proven success prioritizing multiple tasks, making critical decisions, and delivering results in a fast-paced environment with tight deadlines
  • Strong attention to detail with the ability to prioritize and manage time effectively
  • Strategic, creative, problem solver capable of working well independently and as a part of a team
  • Advanced computer proficiency with an emphasis on Microsoft Office applications and desktop publishing (Word, PowerPoint, Excel, Teams, Outlook)
Physical, Mental, & Environmental Requirements
  • Hybrid setting job
  • Positions require some analysis of problems or Decision-making ability
  • Work under limited supervision
  • Well protected environment with minimal hazards or obstacles
  • The work schedule is mostly stable and does not fluctuate without prior notice

Supervisory Responsibilities
This position will supervise the Asylum Services Navigators

Knowledge

Education: Bachelor's Degree (4)

Experience: 3-4 years of experience is required (4)

Licensure, Certification: Degree in Social Work, Migration Studies or International related field of study preferred

Additional Language: Bilingual ability preferred in relevant Washington State refugee/ immigrant language (Particularly: Spanish, Dari, Arabic, Swahili, Russian or Ukrainian)

Computers: All positions at IRCO require use of a computer and experience working with Microsoft Products including but not limited to Microsoft 365, Excel, Word, Outlook, and PowerPoint. Ability to learn other applications as needed.

Skills

Communication: Regular communication inside and outside the organization to exchange ideas and gather information (5)

Creativity: Regular need for redesign of a single focus process or procedure is needed (3)

Effort

Mental: There is regular variation in tasks and the job holder must decide which tasks to complete as well as the order in which tasks are completed (3)

Physical: Position requires little physical effort such as lifting, carrying, or constant movement, but does allow for movement needed to complete work tasks (1)

Responsibility

Impact and Influence: Ability in organizing the projects, monitoring project plans, schedules, work hours, budgets, and expenditures, streamlining the operations, organizing and participating in stakeholder meetings

Work Independence: Positions at this level are expected to handle regularly assigned work which includes making decisions and taking action under limited supervision. New or unusual work is performed with a moderate degree of supervision, assistance, and review. (3)

Planning: Positions at this level must consider own work and work of others. Planning processes will include determination of issues or obstacles and preferred courses of action. Ability to forecast for the near future (six to twelve months) is required (3)

Supervision: Positions at this level are normally responsible for some supervisory responsibilities, including providing daily work direction, making recommendations to supervisors and HR regarding hiring, disciplining, terminating employees, or pay adjustments. (3)

Working Conditions

Environment: This level has a work environment that is well protected, with virtually no hazards or obstacles. There is very little element of personal risk or hazard. Job conditions are stable, usually well managed, and very comfortable. (1)

Schedule: The work schedule is mostly stable and does not fluctuate without prior notice. (2)

Required Engagement

Engage fully in DEIB training, recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO values and DEIB initiatives, such as active membership in an affinity group and/or joining a strategic plan workgroup.

Salary Description

Starting at $28,343 per year part-time DOE

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