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Receptionist

3 months ago

San Jose, United States The Matian Firm, APC Full time

Our office is looking to hire an experienced Legal Receptionist, with a desire to develop a career within' the legal industry. This position must be staffed by an individual who works well with people. This position requires a true professional who is dedicated and passionate about serving our clients. In this role your primary responsibility is to be the face and voice of the firm. You will greet and assist clients and guests, answer multi-line phones, manage conference room reservations and update employee lists and directories. Additionally, you will help office personnel with a variety of tasks at our front desk including calendaring, and serve as liaison with department managers.

Responsibilities

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to you and office
  • Answer, screen, and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and forms)
  • Provide fundamental information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling office access
  • Order front office supplies and keep an inventory of stock
  • Update calendars and schedule meetings
Qualifications
  • Are bilingual (English/Spanish) with full proficiency
  • Case Management software experience is a plus
  • At least 1-2 years of experience in the legal field
  • Resourceful, and motivated to resolve issues whenever they arise
  • Customer service attitude
  • Microsoft Excel, Google Spreadsheets, and CLIO (Preferred)

Here at the Matian Firm we offer benefits (medical, dental and vision insurance), an excellent compensation package, paid parking, paid time off, and more Come work as an Legal Receptionist at a growing firm with opportunities to advance and learn alongside a team of professionals within' the legal industry.

The Matian Firm, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We're dedicated to providing an inclusive, open, and diverse work environment.