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Benefits Administrator

2 months ago

Chicago, United States Czarnowski Full time
The Company:

Czarnowski Collective is, quite literally, the sum of its parts. It's a banner, under which, you'll find four distinct studios: Czarnowski, Public School, Infusion, and assembly. While each studio has unique capabilities, the approach to building stand-out brand experiences is the same: We wonder. That means, every project is met with informed curiosity and imagination to deliver remarkable experiences that inspire audiences around the world.

Czarnowski combines operations, strategy, design, and fabrication to create exhibits and events that engage communities, generate brand enthusiasm and educate consumers. It's been over 75 years since we've opened our doors, but we're still not resting on our reputation or accolades. We're wondering "what if...," anticipating what's next, and embracing our role within Czarnowski Collective as forward-thinkers for forward-thinking brands.

Joining Czarnowski Collective means the opportunity to be more than a number, more than a job title, more than a spectator. We are a collective of dreamers and thinkers, doers and makers...and we're in search of more of the same to join the ranks.

The Purpose:

We are growing our HR team and looking for a Benefits Administrator to join our team in Chicago As our Benefits Administrator, you will provide exceptional support to employees and managers as needed in areas such as company benefits, leave of absence administration, and other general HR support. You will administer day-to-day processes supporting various group benefit programs (Medical, Dental, Vision, Disability, Life Insurance, FSA, HSA, and Retirement Plans). Administer leave requests requiring specialized attention, particularly those under PFML, FMLA, and company short- and long-term disability plans. This is a great opportunity to be a key player and join our growing HR team.

The Job:

  • Support administration of employee benefits programs, including Medical, Dental, Vision, Short-and-Long Term Disability, FSA, HSA, 401(k), Wellness programs, and Life Insurance.
  • Assist employees with questions about benefits enrollment and changes, disability claims, death claims, rollovers, QDROs, and loans.
  • Assist with compliance and audit testing and support.
  • Process COBRA enrollments/changes.
  • Performs audits to ensure all benefit enrollments and dependent data are correct with our Benefit Carriers.
  • Assist with processing annual mandatory benefit reporting.
  • Maintain accurate data in HRIS, coordinate benefit setup, deduction, and compliance reporting, generate system reports, and implement necessary system changes.
  • Ensure compliance with FMLA, COBRA, HIPAA, ACA, and other state and federal regulations.
  • Work with external benefit vendors to ensure employee problems are resolved.
  • Provide employee benefits orientation.
  • Edit benefit communications regarding programs, design changes, and annual enrollment and ensure legally required communications are up-to-date and distributed appropriately.
  • Reconcile invoices and provide necessary reports for allocation/billing charges.
  • Maintain internal process documents, making updates and recommendations for change, where appropriate.
  • Support HR Team by assisting with HR processes, functions, and projects as requested.
The Person:
  • 3+ years of professional work experience in benefits and human resources; a bachelor's degree in the related field is preferred.
  • Business or related discipline or an equivalent combination of training and experience
  • A thorough understanding of employee benefit plans and applicable laws and regulations is required.
  • Foundational knowledge of HR, including compliance requirements.
  • Ability to work with minimal supervision and handle a broad range of responsibilities in a fast-paced environment.
  • Proficiency with Microsoft Office applications.
  • Able to maintain focus on data accuracy and detail orientation while committed to achieving excellence.
  • High level of professionalism and confidentiality.
  • Strong ability to effectively communicate written and orally.
  • Ability to multi-task and establish priorities in a changing environment.
  • High sense of urgency, customer-service driven, and team player mentality.
  • Experience with UKG software is preferred.
What we offer:
  • Medical, Dental, and Vision benefits effective within 30 days (or less) of your start date
  • 401K matching with no vesting period (you are fully vested as of day 1)
  • Generous Paid Time Off (PTO)
  • Paid Holidays
  • Collaborative Work Environment
Collective Culture Core Values:

We recognize that the success of our business rests with the skills and efforts of our people, and in return for their contributions, our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:
  • We celebrate creativity, curiosity, innovation and imagination.
  • We are humble and respectful.
  • We act with honesty and integrity.
  • We empower and trust one another.
  • We embrace individuality and an entrepreneurial spirit.
  • We champion initiatives that bolster diversity, equity and inclusion.
  • We prioritize safe, ethical and sustainable business practices.
  • We foster a culture of meritocracy - rewarding skills and abilities, instead of influence.
  • We always deliver.
  • We don't take ourselves too seriously.


Through several existing and future initiatives, Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality, and more effectively champion diversity, equity and inclusion across our network.

EEO Statement

Czarnowski Collective is proud to be an Equal Opportunity Employer. We don't just accept difference - we honor, nurture, and celebrate it All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We don't discriminate based on race, religion, color, national origin, sex/gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.