Payroll & Benefits Administrator

7 days ago

North Chicago, United States Rosalind Franklin University of Medicine & Science Full time
Job DescriptionJob Description

Position Summary

Are you an experienced payroll assistant or coordinator looking to advance in a career related to Human Resources? Are you curious about employee benefits and possess excellent people and problem-solving skills? This might be the growth opportunity you have been seeking Join our Human Resources team as a Payroll and Benefits Administrator and work with a team dedicated to the core values of collaboration, excellence, innovation, integrity, justice and scholarship. Former winners of HRMAC’s Extraordinary Team Award, this HR team is hardworking, caring, and likes to have fun

You will be responsible for the accurate and timely administration of payroll and benefits programs using ADP Workforce Now. This role involves processing payroll, managing employee benefits, ensuring compliance with regulations, and providing support to employees with payroll and benefits inquiries.

Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short-term and long-term disability plans; life insurance; flexible spending accounts; and a 403(b)-retirement plan which includes an 8% employer contribution after 2 years of service. RFUMS is committed to employee well-being and work-life balance. Full-time staff are eligible for 3 weeks of vacation / paid leave, 15 sick days, and 13 holidays plus two floating holidays.

This position may be eligible for a hybrid work schedule (3 days in office, 2 days remote) after 6 months.


Who We Are

Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA.

Today, the university’s 6 colleges continue Dr. Franklin’s legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.


Essential Duties & Responsibilities

1. Payroll Administration:

  • Process bi-weekly payroll using ADP Workforce Now.

  • Verify employee time cards, deductions, and earnings to ensure accurate payroll processing.

  • Handle payroll adjustments, including bonuses, retro pay, terminations, corrections and expense reimbursements.

  • Calculate and process union dues payments ensuring timely submission to the union per the CBA.

  • Ensure compliance with federal, state, and local payroll regulations, including tax withholding, garnishments, and reporting.

2. Benefits Administration:

  • Handles the day-to-day employee benefits programs, including health, dental, vision, life insurance, retirement plans, and other benefits.

  • Manage benefits enrollment, changes, and terminations in ADP Workforce Now.

  • Ensure compliance with all applicable benefits laws and regulations, including ACA, COBRA, and ERISA.

  • Prepare and distribute employee benefits communications, including open enrollment materials.

  • Assist Manager, Benefits with miscellaneous projects and assignments as needed.

3. Employee Support:

  • Respond to employee inquiries regarding payroll, benefits, and related matters.

  • Assist employees with using the ADP Workforce Now self-service portal for payroll and benefits information.

  • Conduct new hire orientations focused on time card, leave requests and benefits enrollment.

  • Provide ongoing support and training to employees on payroll and benefits processes.

4. Compliance & Reporting:

  • Maintain accurate and up-to-date payroll and benefits records.

  • Prepare and submit required payroll and benefits reports, including ACA reporting, 403 (b) contributions, and other regulatory filings.

  • Conduct regular audits of payroll and benefits data to ensure accuracy and compliance.

  • Monitor and stay updated on changes in payroll and benefits regulations.

5. Coordination across departments:

  • Collaborate with the Finance and IT teams to ensure payroll expenses are allocated accurately for the purpose of general ledger alignment with budget.

  • Coordinate the resolution of any payroll or benefits discrepancies with HR, Finance, and external vendors.

6. Process Improvement:

  • Identify opportunities to streamline payroll and benefits processes within ADP Workforce Now.

  • Implement best practices to enhance the efficiency and accuracy of payroll and benefits administration.

  • Participate in continuous learning to stay current with industry trends and updates to ADP Workforce Now.

7. Miscellaneous

  • Assist other HR team members as requested.

  • Participate on committees and contribute ideas to team projects like HealthyU, Core Values, etc.

  • Other duties as assigned.

Conditions of Employment

  • Must achieve satisfactory results from a background check

  • Due to the sensitive nature of this position, a credit check will be required

  • Compliance with the current COVID19 vaccination policy

Required Education & Experience

  • Bachelor’s degree or equivalent experience

  • 2-3 years of experience in payroll processing

  • Familiarity with HRIS systems


Required Knowledge, Skills, & Abilities

  • Excellent attention to detail and accuracy.

  • Ability to organize and maintain accurate records

  • Ability to reconcile or balance financial records

  • Strong mathematical skills

  • Strong knowledge of payroll processes, laws and regulations.

  • General knowledge of benefits plans·

  • Proficient in Google Suite and Microsoft Office products, specifically Excel.

  • Strong organizational and time-management skills.

  • Ability to handle sensitive and confidential information with discretion.

  • Effective communication and interpersonal skills.

Preferred Qualifications

  • Proficiency in using ADP Workforce Now.

  • 3-5 years payroll experience and benefits administration

  • Experience in multi-state payroll and/or benefits administration.

  • Knowledge of ACA, COBRA, and ERISA regulations.

  • Certification in Payroll (e.g., CPP).

Typical Physical Demands & Working Conditions

  • Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.

EOE, Including Disability / Vets

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