Contract Administrator, Financial Services Procurement

1 month ago

WinstonSalem, United States Wake Forest University Full time

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

The Contracts Administrator has responsibility for the administration of the University's contract management process, which entails facilitation, development, review, negotiation, and coordination of approvals and signatures for University contracts (excluding personnel and research agreements, and other types of contracts as agreed). Duties include management of a contracts management database. The Contracts Administrator provides daily support to members of Procurement Services, the Legal Department, and campus customers in the drafting and review of routine and complex contracts, following established criteria while seeking guidance from attorneys within the Legal Department and Procurement leadership. Under supervision of a University attorney, the Contracts Administrator reviews and revises proposed contractual language and determines, evaluates, and proposes additional terms as needed to mitigate risk before sending contracts for approval and execution.

The Contracts Administrator supports best practices in contract life cycle management through effective communication and partnership building with all campus units.

Job Description

Essential Functions:

  • Coordinates the management and review of the University's portfolio of contracts, including agreements for the purchase or license of goods and services.
  • Facilitates, develops, reviews, negotiates, and tracks contract activities with an emphasis on ensuring a thorough review and analysis of contract terms and conditions to ensure the University is adequately protected from risk of loss.
  • Supports the review of Requests for Proposals ("RFPs") and other market solicitations for compliance, standardization, and adherence to best practices. Interacts daily with campus departments, suppliers, and the Legal Department.
  • Prepares correspondence to suppliers and campus regarding contract terms and conditions.
  • Monitors the population of open, pending, and renewing contracts.
  • Supports the Procurement staff in proactively alerting campus departments of impending contract terminations and renewals.
  • Identifies and analyzes risks and deviations from University policies and external requirements.
  • Supports the campus efforts to develop, expand, and implement procurement templates, contracting tools, policies, and processes.
  • Reviews, develops, and coordinates policies and procedures to ensure contract compliance in terms of contract development, terms and conditions, authorizations and approvals, and thresholds.
  • Supports the training and education of customers on contracts related policies and procedures.
  • Works with the Procurement & Payment Services management team to investigate, formulate, and execute plans to continuously improve the contract process.
  • Performs legal research relevant to contract related issues or litigation in accordance with preliminary instructions as to methods or approach, source materials available, and policy and precedent of the University; and summarizes research findings for attorneys.
  • Responds to campus contract-related inquiries regarding policies, procedures, etc.
  • Benchmarks contracting processes and contracting terms and conditions with other institutions.

Other Functions:

  • Maintains professional certifications, as applicable, through continuing education and development.
  • Assists in special projects and preparation of corporate documents as requested.
  • Ensures all contract-related record retention requirements for the University are met.
  • Demonstrates excellent customer service.
  • Moves adeptly from strategic thinking to tactical execution.
  • Remains solutions-oriented and solves complicated problems.
  • Communicates effectively.
  • Innovates persuasively.
  • Simplifies complexity.

Required Education, Knowledge, Skills, Abilities:

  • Associate degree in Paralegal Studies and three years of paralegal experience, or Bachelor's degree and 3 years of paralegal or contract administration or related experience, or an equivalent combination of education and experience.
  • Advanced knowledge of contracting functions and principles.
  • Demonstrated skill in negotiations.
  • Practical skills in contract terms and specification writing.
  • Ability to work on and prioritize multiple tasks to meet deadlines.
  • Ability to analyze and interpret policies and procedures.
  • Ability to research, analyze data, suggest solutions, and resolve contract negotiation and performance issues.
  • Effective communication skills, both verbal and written.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
  • Ability to learn new software applications.

Preferred Education, Knowledge, Skills, Abilities:

  • Contract management experience in higher education
  • Professional certification from a nationally recognized program (i.e., CPCM, CCMA) or a North Carolina certified paralegal.
  • Advanced proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
  • Workday Procurement and contract management software proficiency.

Accountabilities:

  • Responsible for own work.

Additional Job Description

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Time Type Requirement

Full time Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

WakeForestseeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate.In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on thebasis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran statusandencourages qualified candidates across all group demographics to apply.

  • Director, Procurement

    2 weeks ago

    Winston-Salem, United States Truliant Federal Credit Union Full time

    Truliant’s mission is to improve lives by putting our members first, providing great service and straightforward financial solutions. Our core values of Member Focus, Service, Guidance, Relationships, and Community define how we interact with members to fulfill our mission of improving lives and providing a foundation on which we conduct ourselves.Our...

  • Contract and Procurement Manager

    6 days ago

    Salem, Oregon, United States State of Oregon Full time

    Job Overview:We are seeking a highly skilled Procurement and Contract Specialist to join our team at the State of Oregon. As a key member of our procurement team, you will be responsible for ensuring the timely and cost-effective acquisition of goods and services.Key Responsibilities:Develop and implement procurement strategies to meet business needsConduct...

  • Procurement Specialist I, Procurement Services

    24 hours ago

    Winston-Salem, United States Wake Forest University Full time

    Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...

  • Contract Administrator

    3 weeks ago

    Winston-Salem, United States Integrity Consulting Full time $30 - $45

    Job DescriptionJob DescriptionJob Description:Seeking a Contract Administrator for a 6-12+ contract position for a financial services company (low chance of perm). This position is a hybrid position (3 days onsite).The Contract Admin is responsible for providing full cycle contract administration support for contracts, ensuring execution of contract in...

  • Procurement and Contract Manager

    6 days ago

    Salem, Oregon, United States State of Oregon Full time

    Job SummaryWe are seeking a highly skilled Senior Contract Specialist to join our team at the State of Oregon. As a key member of our procurement team, you will be responsible for leading the formal competitive procurement process, providing expert consultation, and overseeing solicitations for state agencies, boards, and commissions.Key...

  • Procurement & Contract Specialist 2

    3 months ago

    Salem, United States State of Oregon Full time

    Job Description: ***If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by END OF DAY on 07/17/2024. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. *** This recruitment will remain...

  • Procurement & Contract Specialist 1

    3 months ago

    Salem, United States State of Oregon Full time

    Job Description: ***If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by END OF DAY on 07/10/2024. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. *** This recruitment will remain...

  • Procurement and Acquisition Professional

    4 days ago

    Salem, Oregon, United States State of Oregon Full time

    Job SummaryWe are seeking a highly skilled Procurement and Contract Specialist to join our team at the State of Oregon. As a key member of our procurement team, you will be responsible for providing procurement-related functions to support the agency's mission and duties.Key ResponsibilitiesApply state and federal procurement laws, rules, policies, and...

  • Contract Specialist-Project Administrator

    4 weeks ago

    Salem, United States HMK COMPANY Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • Contract Specialist-Project Administrator

    2 months ago

    Salem, United States HMK COMPANY Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • Contract Specialist-Project Administrator

    3 weeks ago

    Salem, United States HMK COMPANY Full time

    HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with...

  • Procurement Specialist

    6 days ago

    Salem, Oregon, United States State of Oregon Full time

    Job SummaryWe are seeking a highly skilled Procurement & Contract Specialist 1 to join our team at the State of Oregon. As a key member of our procurement team, you will be responsible for developing and releasing contractual documents to procure goods and services for the department.Key ResponsibilitiesDevelop and release contractual documents to procure...

  • Procurement Manager

    3 weeks ago

    Winston-Salem, United States Synerfac Technical Staffing Full time $85,000 - $95,000

    Job DescriptionJob DescriptionPosition - Procurement ManagerLocation - Winston Salem, NCCompany - Service Provider Description - This is an exciting opportunity to join a growing Facility Service Provider in the area! You will help streamline and improve procurement processes for a combination of services and materials. This person will work closely with...

  • Financial Services Professional

    1 week ago

    Salem, United States Financial Freedom Full time

    Financial Advisor Position at Financial Freedom Wealth Management Group**About Us**Financial Freedom Wealth Management Group is a leading financial services company that values respect, integrity, and client satisfaction. We are committed to providing exceptional customer service and creating a collaborative team environment.**Job Summary**We are seeking a...

  • Administrative Assistant

    2 days ago

    Winston-Salem, United States Randstad North America, Inc. Full time

    Randstad is looking to help one of our major financial clients hire for a location in Winston Salem, NC. We are looking to hire an Administrative Assistant. M-F 8 am-5 pm Pay: $19.54/hr (WE PAY WEEKLY!) 6 month contract Qualified and interested candi Administrative Assistant, Administrative, Admin Assistant, Staffing

  • Administrative Coordinator for ABA Services

    1 week ago

    Winston-Salem, North Carolina, United States A Bridge to Achievement Full time

    Position OverviewA Bridge To Achievement is in search of a motivated and dedicated professional to fill a full-time administrative role. The position requires flexibility in working hours, typically between 7:30 AM and 6:30 PM.About A Bridge to AchievementA Bridge to Achievement is a dynamic organization committed to delivering family-focused Applied...

  • Procurement and Acquisition Specialist

    6 days ago

    Salem, Oregon, United States State of Oregon Full time

    Job Overview:We are seeking a highly skilled Procurement and Contract Specialist to join our team at the State of Oregon. As a key member of our procurement team, you will be responsible for ensuring the timely and cost-effective acquisition of goods and services.Key Responsibilities:Develop and implement procurement strategies to meet business needsConduct...

  • Accountant I, Payment Services

    2 weeks ago

    Winston-Salem, United States Wake Forest University Full time

    Accountant I, Payment Services Job Description Summary In support of the Director, P2P Operations, the Accountant I is responsible for thorough knowledge of Generally Accepted Accounting Principles and federal and state tax regulations in support of the procure-to-pay functional process. This position files federal and state 1099 MISC, NEC, and limited...

  • Grants & Contracts Manager - Biology, Economics, Sociology, Office of Research & Sponsored Programs

    2 months ago

    Winston-Salem, United States InsideHigherEd Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...

  • Administrative Coordinator

    4 days ago

    Winston-Salem, North Carolina, United States AppleOne Full time

    Job OverviewWe are seeking a highly organized and efficient Administrative Assistant to support our Sales Team at AppleOne. The ideal candidate will be a proactive problem-solver with excellent communication and interpersonal skills.Key ResponsibilitiesProvide general administrative support to department head/teamManage calendars, schedule meetings, and...