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Contract Specialist-Project Administrator

3 months ago

Salem, United States HMK COMPANY Full time

HMK Company provides Program and Project management services to Oregon School Districts and local government entities. We are a strength-based, multi-disciplined team of construction professionals who are passionate about providing high quality Owner Project Management services from Concept to Completion for school districts. With experience working with over 102 Oregon School Districts and other local government entities, we have built upon repeat customers returning to us for their project management needs continuing the legacy we want to leave for the communities we serve.

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Position Description:

We are currently looking for an organized, detail-oriented, and task-driven Project Administrator/Contract Specialist to handle all the pertinent construction documents and paperwork related to our projects. From the start of each project, the Project Administrator/Contract Specialist works closely with the Program and Project Managers to understand the timelines and ensure all documentation is processed and completed within the time-frames set forth. This position is located in our Salem, Oregon office. Construction experience is preferred, but not required.


Responsibilities:

  • Facilitate, prepare and generate all project procurement documents
  • Collect, compile, review and organize monthly program reports from PMs
  • Receive, record and facilitate recommendations for processing payment requests
  • Ensure adherence to procurement requirements and HMK processes
  • Correspond with clients and subconsultants
  • Various administrative tasks to support the Project Team
  • Understand the importance of priorities for the projects and act on the most important tasks
  • Must take the initiative to connect with PMs and other project members to collect the correct data and info.


Qualifications:

  • Ability to perform work accurately and completely, and in a timely manner
  • Knowledgeable in Microsoft Office products
  • Multi-task and prioritize competing requests
  • Deliver quality through attention to detail
  • Ability to learn and use a variety of software, tools and systems
  • Knowledge of construction industry terminology and documents is preferred
  • Collaborate and communicate within a team, internally and externally
  • Must be organized and thorough