We have other current jobs related to this field that you can find below

  • Procurement Administrator

    6 days ago

    Odessa, United States Bauer Foundation Corp Careers Full time

    Job OverviewBauer Foundation Corp. (BFC) stands as a prominent foundation contractor within the Bauer Group, excelling in excavation, ground enhancement, deep foundations, and a variety of construction undertakings throughout the United States.Position: Purchasing AdministratorKey Responsibilities:Manage and process purchase orders utilizing SAP B1.Engage in...

  • Administrative Clerk

    1 month ago

    Odessa, United States Rush Enterprises Full time

    Advertised Job Description: The Administrative Clerk assists the management team and the location in the daily administrative functions of the dealership location. Rush Truck Leasing opens the door to the world of opportunity. We are the premier commercial transportation solutions provider for businesses across North America. Our network of Idealease and...

  • Sr. Administrative Assistant

    1 month ago

    Odessa, United States City of Odessa Full time

    Job DescriptionJob DescriptionDepartment: Municipal Court Reports to: Municipal Court DirectorSummary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a Director of technical, organizational, and administrative duties; performs special...

  • Administrative Assistant

    4 weeks ago

    Odessa, United States City of Odessa Full time

    Job DescriptionJob DescriptionDepartment: Parks & Recreation Reports to: Director of ParksSummary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of the City and assigned department. Essential Functions: -- Essential functions, as...

  • Sr. Administrative Assistant

    2 months ago

    Odessa, United States City of Odessa Full time

    Job DescriptionJob DescriptionDepartment: Risk Management Reports to: Risk Management DirectorSummary: Under basic supervision, performs a wide variety of administrative, customer service, and technical support functions of a highly responsible nature in relieving a Director of technical, organizational, and administrative duties; performs special...

  • Administrative Assistant

    6 days ago

    Odessa, Texas, United States Snelling Full time

    We are currently seeking an Administrative Assistant for a reputable organization.Key Responsibilities:Processing invoices using accounting softwareManaging accounts payable and receivablePreparing and distributing reports and monthly statementsAssisting in the creation of daily operational reports as requiredOrganizing files and handling phone...

  • Purchasing Administrator

    2 months ago

    Odessa, United States Bauer Foundation Corp Careers Full time

    Job DescriptionJob DescriptionDescription:Bauer Foundation Corp. (BFC) is a Florida corporation and the U.S. subsidiary of the world-wide operating Bauer Group based in Schrobenhausen, Germany. The Bauer Group is a world- renowned foundation contractor, designer, and builder of the world’s finest foundation equipment.BFC, as part of the Bauer construction...

  • Adjunct Instructor in Office Administration

    5 days ago

    Odessa, Texas, United States Odessa College Full time

    Position Title: Adjunct Instructor in Office Administration (ONLINE)Employment Type: Part TimeDepartment: School of Business and IndustryOverview: This role involves the development and instruction of courses covering various elements of bookkeeping, office management, and medical office assistance.Key Responsibilities:Stay informed on current trends and...

  • Adjunct Instructor for Office Administration

    5 days ago

    Odessa, Texas, United States Odessa College Full time

    Position Title: Office Administration Adjunct Instructor (ONLINE)Position Type: Part-TimeDepartment: School of Business and IndustryOverview: This role involves the development and instruction of courses related to bookkeeping, office management, and medical office assisting.Key Responsibilities:Stay current with advancements in the field of...

  • Administrative Assistant

    1 month ago

    Odessa, United States NOV Full time

    JOB DESCRIPTIONPrincipal Responsibilities Assist Operations Manager/Supervisors with scheduling Provide administrative support to HR Dept. Schedule and coordinate pre-employment physicals and drug screens for new hires Process New Hires Handle new hire orientation/I-9s Assist new hires with setting up direct deposit information Process terminations Handle...

  • Administrative Assistant

    3 weeks ago

    Odessa, United States City of Odessa Full time

    Job DescriptionJob DescriptionDepartment: Keep Odessa Beautiful Reports to: KOB Executive DirectorSummary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of the City and Keep Odessa Beautiful.Essential Functions: Essential duties and...

  • Administrative Assistant

    5 days ago

    Odessa, Texas, United States Ector County Independent School District Full time

    Job Title: Administrative Assistant - Special Education ServicesWage/Hour Status: Non-ExemptReports to: All Grade Levels - Special Education SupervisorsPay Grade: Clerical Pay 3Department/School: Special EducationDays: 197Supervises: Not applicablePrimary Purpose: To support the secondary diagnostician and maintain precise records of students receiving...

  • Administrative Assistant

    3 weeks ago

    Odessa, United States City of Odessa Full time

    Job DescriptionJob DescriptionDepartment: Keep Odessa Beautiful Reports to: KOB Executive DirectorSummary: Under basic supervision, performs a variety of responsible administrative, technical support, and customer service duties, using knowledge of the operations and policies of the City and Keep Odessa Beautiful.Essential Functions: Essential duties and...

  • Administrative Assistant II

    2 days ago

    Odessa, United States Liberty Energy Full time

    Qualifications & Requirements:High school diploma or equivalent.Demonstrated ability to work independently within a rapid-pace environment.Indicators & Attributes for Success:Attention to detailAbility to stay on task and follow throughCustomer/Client focusPositive attitudeCommunication skillsPrioritization & organizational skillsAccountabilityEthical...

  • Administrative Assistant II

    1 day ago

    Odessa, United States Liberty Energy Full time

    Qualifications & Requirements:High school diploma or equivalent.Demonstrated ability to work independently within a rapid-pace environment.Indicators & Attributes for Success:Attention to detailAbility to stay on task and follow throughCustomer/Client focusPositive attitudeCommunication skillsPrioritization & organizational skillsAccountabilityEthical...

  • Branch Administrative Coordinator

    6 days ago

    Odessa, Texas, United States MRC Global Full time

    MRC Global operates within the oil and gas sector, catering to the upstream, midstream, and downstream markets, as well as the chemical and gas distribution industries globally. Role Overview Accountable for the provision of administrative support services that enhance the efficiency of branch sales, management, and warehouse teams, ensuring exceptional...

  • General Manager

    3 months ago

    Odessa, United States EnQuest Energy Solutions Full time

    EnQuest is rapidly growing in Odessa, TX, and we are looking for talented people to join our team! We are the leading manufacturer of engineered solutions for the oil and gas, power generation, and energy storage industries. We leverage our technology to support our customers in their ESG and sustainable goals for the energy transition. We hire the best...

  • General Manager

    3 months ago

    Odessa, United States EnQuest Energy Solutions Full time

    EnQuest is rapidly growing in Odessa, TX, and we are looking for talented people to join our team! We are the leading manufacturer of engineered solutions for the oil and gas, power generation, and energy storage industries. We leverage our technology to support our customers in their ESG and sustainable goals for the energy transition. We hire the best...

  • Rig Operations Manager

    2 days ago

    Odessa, Texas, United States Axis Energy Administration Full time

    ***Preference will be given to qualified local candidates.The Rig Operations Manager at Axis Energy Administration is tasked with overseeing the safe and efficient management of multiple workover rigs within our fleet. This role demands a comprehensive understanding of operational protocols and a commitment to maintaining high standards of safety and...

  • Electronic Services Administrator

    3 hours ago

    Lake Odessa, Michigan, United States Union Bank Full time

    Job OverviewPOSITION SUMMARYUnder general supervision, the Electronic Services Administrator is responsible for the daily management of Electronic Services and ACH operations, including handling disputes. This role also supports the Deposit Operations Manager in executing daily deposit functions and operations.KEY RESPONSIBILITIESManage and enhance the...

Administrative Manager

2 months ago

Odessa, United States Pasco County Mosquito Control District Full time

Job Description

Job Description

The Administrative Manager oversees our administrative operations. They will play a pivotal role in managing the day-to-day administrative functions of the District, ensuring efficiency, compliance, and effective support for all departments. This position requires additional duties which are designed to support leadership performance by enhancing strategic planning, decision-making, and performance management capabilities within the mosquito control office. By establishing robust measurement frameworks, fostering a culture of continuous improvement, and facilitating effective communication. The Administrative Manager plays a key role in driving organizational success and achieving mission objectives. ESSENTIAL FUNCTIONS: Essential functions are fundamental, core functions of the position and are not intended to be an exhaustive list of all job duties. General Administration Support Executive Support: Provide high-level administrative support to the Executive Director and other senior management staff. Manage calendars, schedule meetings, and coordinate appointments, ensuring efficient time use. Handle sensitive and confidential information with discretion and professionalism. Administrative Oversight: Supervise administrative staff and provide guidance and support in their day-to-day responsibilities. Streamline administrative processes and implement best practices to enhance office efficiency. Oversee the procurement and management of facility and office supplies and equipment, ensuring the coordination of maintenance and procurement as needed. Performs inventory reconciliation daily, tracking product movement into and out of the chemical warehouse and into field staff vehicles and equipment. Creates, maintains, and updates all spreadsheets, forms, databases, lists, and employee data relating to mosquito and general office operations. Communication Management: Serve as a primary point of contact for internal and external stakeholders, including government officials, community members, and partner organizations. Draft and proofread correspondence, reports, and presentations on behalf of senior management. Facilitate communication between departments and ensure timely dissemination of information. Manage relationships with external vendors and service providers, negotiate contracts and agreements, and ensure the quality and cost-effectiveness of services provided. Project Coordination: Assist in the planning, coordination, and execution of special projects and initiatives led by senior management. Track project timelines, milestones, and deliverables, and provide regular progress updates to management. Collaborate with team members to ensure project objectives are met within established deadlines and budget constraints. Policy and Procedure Compliance: Ensure compliance with the District’s government policies, procedures, and regulations in all administrative activities. Stay informed about relevant legislation, guidelines, and industry standards affecting mosquito control operations. Assist in the development and implementation of policies and procedures (including Standard Operating Procedures) to improve office operations and ensure adherence to regulatory requirements. Meeting and Event Coordination: Work with administrative staff to plan and coordinate meetings, conferences, and events, including logistics, catering, and participant coordination. Prepare meeting agendas, presentations, and materials, and distribute them to attendees in advance. Attends and actively participates in Board meetings, taking minutes, productively contributing to the discussions at hand and verifying information being discussed if necessary. Record meeting minutes, track action items, and follow up on outstanding tasks to ensure timely resolution. Financial Administration: Assist in budget preparation, monitoring, and reporting, liaising with finance staff as necessary. Process invoices, expense reports, and other financial transactions accurately and following district procedures. Maintain financial records and documentation, ensuring completeness, accuracy, and compliance with auditing standards. Responsible for Truth in Mileage (TRIM) reporting and associated documentation such as resolutions, and publications in timely manner. Community Engagement: Serve as a backup to the Administrative Assistant for responding to inquiries, complaints, and feedback from the public. Address concerns promptly and professionally, providing accurate information about mosquito control protocols, treatment schedules, and environmental safety measures. Additionally backup Administrative Assistant, answering phones, receiving packages, and welcoming visitors. Maintain and update the District website for meeting agendas, minutes, budgetary items, and informational content as needed. Acts as the District’s Records Retention Agent as well as the Public Records Custodian. Research and Analysis: Conduct research and gather data on topics relevant to mosquito control operations, policy development, and public health. Analyze data, prepare reports, and present findings to senior management to support decision-making and strategic planning. Stay abreast of emerging trends, technologies, and best practices in mosquito control and related fields. Additional Duties to Support Leadership Performance Key Performance Indicator (KPI) Development: Collaborate with senior management to identify key performance indicators (KPIs) relevant to mosquito control operations and strategic objectives. Develop comprehensive metrics and measurement frameworks to track KPIs, ensuring alignment with organizational goals and priorities. Establish benchmarks and performance targets for KPIs, incorporating industry standards and best practices. Performance Monitoring and Analysis: Implement systems and processes to collect, analyze, and interpret data related to KPIs and operational performance. Monitor performance trends over time, identifying areas of strength, improvement opportunities, and potential risks. Prepare regular performance reports and dashboards for senior management, highlighting key insights and actionable recommendations. Continuous Improvement Initiatives: Facilitate discussions and workshops with senior leadership and departmental stakeholders to identify opportunities for process improvement and efficiency gains. Lead or participate in cross-functional teams tasked with implementing improvement initiatives, tracking progress, and measuring outcomes. Conduct post-implementation reviews to evaluate the effectiveness of improvement efforts and identify lessons learned for future projects. Strategic Planning Support: Assist senior management in the development and execution of strategic plans, ensuring alignment with organizational priorities and resource allocation. Conduct research and analysis to support strategic decision-making, including market assessments and trend forecasting. Leadership Reporting and Presentation: Prepare executive-level reports, presentations, and briefing materials for senior management, board meetings, and external stakeholders. Synthesize complex information into clear, concise narratives and visualizations to communicate performance insights, trends, and strategic implications. Present findings and recommendations to senior leadership with confidence and professionalism, fostering productive discussions and decision-making. Training and Development Support: Collaborate with human resources and training departments to develop and deliver leadership development programs and workshops for senior management. Facilitate training sessions on performance management, goal setting, and data-driven decision-making to enhance leadership effectiveness. Provide one-on-one coaching and mentoring to senior executives on performance management principles and practices Stakeholder Engagement and Communication: Engage with internal and external stakeholders to gather feedback on performance metrics, KPIs, and strategic initiatives. Communicate performance results and progress updates to stakeholders in a transparent and timely manner, fostering accountability and trust. Ask for input from stakeholders to identify emerging needs, priorities, and opportunities for innovation in mosquito control operations. KNOWLEDGE, SKILLS, AND ABILITIES: The intent of the listed knowledge, skills, and abilities is to give a general indication of the core requirements for all positions in the Administrative realm; therefore, the KSA's listed are not exhaustive or necessarily inclusive of the requirements of every position in the class. Knowledge of federal and state laws, rules, and regulations applicable to the mosquito control profession Knowledge of basic accounting functions, such as billing and invoicing, as they pertain to District finances. Knowledge of Department of Revenue’s Truth in Millage (TRIM) process. Knowledge of basic employment laws as they apply to everyday operations. Ability to supervise and evaluate subordinate administrative staff effectively. Ability to analyze and evaluate problems and recommend solutions. Ability to maintain extreme confidentiality regarding sensitive employee information. Ability to effectively manage the daily activities of subordinate personnel while maintaining high levels of productivity and morale. JOB REQUIREMENTS: Applicants must have education, training, and/or experience demonstrating competence in each of the following areas: Bachelor’s degree in business administration, management, or a related field, and four or more years of relevant, progressively responsible experience. Minimum of five years of proven experience in administrative leadership or management roles, with a track record of success in overseeing administrative operations. Minimum of five years experience utilizing KPI's to create strategic planning, standard operating procedures, and other policies and procedures. Minimum of fives years of experience in accounting. Strong leadership and interpersonal skills, with the ability to motivate and inspire a team to achieve organizational goals. Excellent organizational and time management abilities, with a keen attention to detail and a focus on delivering high-quality results. Advanced proficiency in Microsoft Office Suite and other relevant software applications. Advanced knowledge of administrative principles, practices, and procedures, with a commitment to continuous learning and professional development. Excellent communication skills, both verbal and written, with the ability to convey complex information clearly and effectively. Strong analytical and problem-solving skills, with the ability to make data-driven decisions and implement effective solutions. Ability to work collaboratively across departments and functions, building strong relationships and fostering a culture of teamwork and collaboration. Possession of a valid Driver’s License. Legally allowed to work in the United States. Successfully pass the Florida DACS Public Health Pest Control Applicators exams (Core and Public Health) within 6 months of hire date. Knowledge and experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others. Ability to work occasional evenings or weekends, particularly during busy periods or when supporting special events or projects.

#J-18808-Ljbffr