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Program Manager II

1 month ago

Washington, United States Ardent Eagle Solutions Full time

Clearance:
Public Trust

About Us:

Are you ready to join an exceptional team that's rewriting the future of national security and global impact? Welcome to Ardent Eagle Solutions (AES), a dynamic and rapidly expanding small business that's at the forefront of supporting the Federal Government, Department of Defense (DoD), and Intelligence Community (IC) on a global scale.

At AES, we don't just embrace change; we drive it. We're in the business of transforming challenges into opportunities, and ordinary careers into extraordinary journeys. As part of our team, you'll be at the heart of groundbreaking missions that shape the course of history and protect our nation's most critical interests.

Our commitment to success doesn't end with our customers; it begins with you. We're dedicated to nurturing the talents of our remarkable employees and propelling them to new heights of excellence. Here, you'll find a culture that empowers you to excel, innovate, and realize your full potential.

Overview:

The objective is to provide ELPO with essential program management and administrative support services so they can operate efficiently. The emphasis of these services will focus on automating workflows and data entry, verifying data, building SOPs, and other process improvement areas. The ideal candidate for this work is someone with expertise in compliance programs who has excellent attention to detail, competency with the required software, and good oral and written communication.

Background:

The Ethics Law and Programs Office (ELPO), a subdivision of the Office of General Counsel, which administers the Departments ethics programs. In addition to the traditional role with providing advice and counsel to all Department officers, employees, and former employees regarding the conflict-of-interest statutes and the Standards of Conduct and Hatch Act, ELPO is responsible for tracking all regulatory required compliance actions, including administration of the public and confidential financial disclosure programs, and the ethics education program. This includes tracking and responding to the U.S. Office of Government Ethics program compliance requirements, such as the annual questionnaire, non-federal travel support reporting, and ethics related services to non-traditional employees, such as Federal advisory committee members. The ethics program includes requirements to establish standards, policies, and procedures, general program compliance administration, monitoring and auditing the effectiveness of the program, establishing and verifying the efficacy of internal reporting systems, as well as addressing any oversight data calls or noncompliance remedial actions. In support of this, ELPO requires intensive and detail-oriented digestion and analysis of program data in a timely, accurate, and complete manner; review of regulatory requirements for policy adjustment; program compliance tracking; and timely responses to requests for guidance and oversight inquiries.

Responsibilities:

This position is intended to support ELPO to provide timely updates to ethics compliance data and reporting.

This individual shall automate workflows and identify other areas for process improvement.

This individual will receive access to database reports from electronic platforms or reports (which contain personal identifiable information). The information must be reconciled weekly with internal data tracking platform (excel in SharePoint), and other information from the financial disclosure or training team, to track changes or exceptions which are not trackable in the electronic platforms. Weekly the information must also be analyzed for current compliance data.

This individual will be responsible for maintaining complete and accurate data tracking platforms, as well as developing standard operating procedures for maintenance.

The specifically required tasks this individual shall perform are as follows:

Primary:

  1. Utilize existing excel files and update with formulas to automate and ensure accurate weekly reporting.
  2. Reconcile data for multiple metrics (financial disclosure responses, trainings).
  3. Utilize existing SharePoint site and help update to better meet the needs of ELPO.

Secondary:

  1. Utilizing Excel or SharePoint, build out program compliance requirements to ensure accurate annual tracking for multiple metrics, automating the process where possible.
  2. Build SOPs for reconciling and reporting workflows. Depending on the timing and successful completion of the above tasks, additional program management and administrative duties are included in the scope to ensure fulltime work for the Contractor. The specifically required tasks the Contractor shall perform are as follows:
  3. Identifying other workflows and areas for process improvement and automation.
  4. Building out a records management system or improving the current system in SharePoint.
  5. Other administrative duties, such as assist with scheduling training sessions (live and virtual), assist with pulling information for oversight requests (e.g., investigations, audits, and requests for data releases)


Qualifications:

Approximately 4 years of related experience, 1 of which must be in a supervisory role.

To perform the duties above, this individual must possess experience that shows attention to detail, competency with the software used, and excellent oral and written communication.

Excellent Excel skills and familiarity with SharePoint required.

At least 2 years working in compliance (a position dealing in data management and data efficiency) is desired.

Program management experience is also preferred.

Education:

B.S. in an associated discipline (or equivalent).

Benefits and EEO:

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

  • Medical/Dental/Vision Coverage
  • Matching 401(k) Plan
  • Continuing Education Assistance
  • Paid Time Off


This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.

Ardent Eagle Solutions is an Equal Opportunity Employer

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