Assistant Office Manager

1 week ago

Oklahoma City, United States VSC Fire and Security Full time

VSC Fire & Security in Oklahoma City, Oklahoma is seeking candidates for the position of Assistant Office Manager.

What we offer:

  • Competitive salary range of $20.00 - $30.00 based on experience.
  • Options for Medical, Dental and Vision insurance for you and your family.
  • A 401K plan with a company match.
  • PTO and Paid Holidays.
  • Opportunities for training and advancement.
  • Relevant educational and licensure reimbursement for qualified candidates.
  • Health Savings Account (HSA).
  • Life Insurance.
  • Employee Assistance Program.
  • Referral Bonuses.
What you need:
  • Minimum of 2 years of proven experience in an administrative role supporting senior executives.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Coordinates payroll, billing, district cash accounts, and accounts receivable.
  • Lead and supervise administrative projects and initiatives, ensuring their successful execution.
  • Attention to detail and accuracy in completing tasks.
  • Professional and friendly demeanor and eagerness for professional development and growth.
  • Ability to follow written and verbal instructions with exceptional attention to detail and communication skills.
  • Ability to pass various background checks.
  • Reliable transportation, valid State Driver's License with acceptable driving record for use of company vehicle.
  • Desirable (but not required): Experience in the construction industry
What you will do:
  • Assist in overseeing the day-to-day operations of the office and ensure smooth functioning of local division.
  • Uphold office policies and procedures to enhance efficiency and productivity.
  • Manage office supplies, equipment, and inventory, ensuring timely reordering and maintenance.
  • Serve as a point of contact for internal and external communication, both written and verbal.
  • Process invoices, expense reports, and petty cash transactions.
  • Manage accounting functions, including accounts payable, accounts receivable, billing, and collections.
  • Assist in coordinating and process weekly payroll hours for employees.
  • Collaborate with the HR department on recruitment, onboarding, and offboarding processes.
  • Maintain employee records, including attendance, leave, and performance evaluations.
  • Liaise with IT personnel to ensure proper functioning of office equipment, software, and systems.
  • Provide administrative assistance to senior executives, including generating reports, preparing presentations, and managing calendars.
  • Maintain exceptional attention to detail in all tasks, to ensure accuracy and precision.
  • Maintain a professional and friendly demeanor in all interactions, both internal and external individuals.

This role is designated as safety-sensitive due to responsibilities that could entail the use of motor vehicles, mobile equipment, working at heights, climbing ladders, and utilizing lift equipment.

VSC Fire and Security, Inc. is a drug free workplace.

Equal Opportunity Employer

We look forward to hearing from you

www.vscfire.com

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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