Office Manager
2 weeks ago
Well established professional services firm is seeking an Office Manager for their organization. Responsibilities of this role will include:
Oversee day-to-day administrative functions including client onboarding and correspondence
Manage the firm's billing, including bill pay, applying payments and maintaining A/R
Supervise a team of three administrative staff, providing guidance and assigning tasks as necessary
Handle in-house mail and ensure weekly bank deposits are carried out efficiently
Oversee and manage firm accounting tasks
Implement IT-related tasks and demonstrate advanced skills in QuickBooks
Lead Human Resources activities such as annual open enrollment, employee onboarding and payroll coordination, specifically using Paychex
Assist in customer service, interacting with clients as required and ensuring high-quality communication is maintained
Requirements:
Demonstrated experience in office management, ideally within a professional services firm
Exceptional attention to detail, professional demeanor, and positive attitude
Strong IT knowledge and ability to swiftly navigate QuickBooks
Prior HR experience is preferred
Superior communication skills for client interaction
The successful candidate will be detail-oriented and conscious of providing excellent service, both in dealing with the internal team and valued clients. They will also have a professional disposition and always maintain a positive attitude. If this sounds like the perfect role for you, please contact Jesseca McCalla today at 405-876-7338.
• Proficiency in Accounting Software Systems is required
• Strong skills in Microsoft Excel are essential
• Comprehensive understanding of Accounting Functions is necessary
• Experience with Accounts Payable (AP) and Accounts Receivable (AR) is mandatory
• Proficiency in QuickBooks is highly desirable
• Familiarity with Paychex Payroll and Paycheck systems is required
• Experience with Open Enrollment process is advantageous
• Proficiency in Billing procedures is required
• Experience with Billing software is a plus
• Ability to manage Posting Payments efficiently is essential
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