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HRIS Administrator

3 months ago

De Pere, United States Festival Foods Full time

Company Overview:

ABOUT FESTIVAL FOODS:
We are a Wisconsin family- and employee-owned grocer that is committed to giving back to the communities it serves and providing guests with exceptional service and value. We operate +40 full-service supermarkets across the state of Wisconsin.

At Festival, people are at the top of our list. Youll see it in everything from our daily interactions to how we treat our guests even in our extensive associate benefits and programs.

Job Summary:

Job Title: HRIS Administrator

FLSA Status: Salaried

Reports To: HRIS Manager

The HRIS Administrator plays a crucial role in ensuring the accuracy, integrity, and security of employee data across multiple HR systems. Working closely with the HR team, this position oversees data management and administration tasks, including data entry, system updates, and report generation. With a focus on maintaining data confidentiality and compliance, the HRIS Administrator serves as a key liaison between HR and other departments, ensuring smooth operations and optimal utilization of HR systems.

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Data Management:
  • Accurate and timely entry of employee data into the HRIS, including new hires, terminations, promotions, and other changes.
  • Regularly audit HR data to ensure data integrity.
  • Create user accounts, manage user access and permissions, assign security access and update employee information.
  • Acts as the primary contact for PTO plan processing, Holiday Float processing, and PTO payout processing in HRIS system.
  • Acts as the backup contact for the HRIS Data Specialist in processing status changes, P&Ds, document uploads and other duties as needed.
System Maintenance:
  • Conduct regular updates and system maintenance to ensure the HRIS is functioning effectively.
  • Collaborate with IT and HRIS vendor to troubleshoot and resolve system issues.
  • Analyzing HRIS performance metrics and resolving application issues.
Reporting:
  • Generate and provide regular HRIS reports to support HR and management decision-making.
  • Customize and create ad-hoc reports as needed.
  • Collaborates with HR team to create standard reports to meet business needs.
  • Assists HRIS Manager with more complex reporting needs.
User Administration:
  • Provide support and training to HR staff and other users on HRIS functionality.
  • Troubleshoot and address user inquiries related to the HRIS.
  • Collaborating with HR managers and other stakeholders to determine HRIS needs.
  • Maintains, updates and audits forms located in the HRIS.
  • Audit HR processes, procedures, and workflows to streamline and continuously improve efficiencies in the HRIS.
Compliance:
  • Ensure compliance with data privacy and security regulations.
  • Keep abreast of changes in regulations and update HRIS processes accordingly.
  • Ensure I-9, E-Verify and immigration compliance
Integration:
  • Collaborate with other departments to integrate HRIS data with other business systems.
  • Streamline data flow and processes between HRIS and related systems.
  • Works with the HRIS Manager to develop system improvements and implementations.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

  • Proficient in HRIS software and Microsoft software programs (Excel, Word, Adobe)
  • Data entry and management skills
  • Excellent communication and problem-solving skills
  • Ability to prioritize multiple tasks in a high paced work environment
  • Data accuracy, analysis, and attention to detail
  • Familiarity and understanding of HR policies, procedures, and compliance
  • High integrity and professionalism to handle private and confidential information

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described below are representative of those that must be met by an associate to successfully perform the essential functions of this job.

  • The ability to use a computer for extended periods
  • Strong interpersonal and communication skills.
  • Basic use of office equipment such as copier, printer and letter folding machine regularly

EDUCATION AND WORK EXPERIENCE

  • Bachelor or Associate degree in HR Management, Information Technology, Business Administration, or related field required or equivalent experience
  • Two or more years experience working with HRIS systems and process improvement required.
  • Prior leadership experience is preferred

WORK SCHEDULE

The HRIS Administrator is a salaried position.

Benefits Overview:
WHY YOU'LL LOVE IT HERE:
Associate Discount: Enjoy an industry-leading 15% off your grocery purchases for you and your immediate household. Weekly Pay & Premium Pay: Hourly associates are paid weekly, providing more frequent access to their funds. Part-time store associates are paid a $1 premium per hour on Sundays and select holidays. Hourly full-time store associates receive time and a half on Sundays and select holidays. Two-Week Advanced Scheduling: Better Planning. Better Balance. We provide our associates with their schedules two weeks in advance, offering greater predictability & flexibility. Vision & Dental Insurance: Part-time and full-time associates are eligible for vision insurance and two dental coverage options that are designed to fit your needs. Support: Our associates receive support for their total well-being; including 3 weeks of paid parental leave, a fitness reimbursement program offering savings off of fitness membership fees; our EAP (Employee Assistance Program) and LEAPCare Care Coaches, which provide associates confidential care related to hospital visitation, conflict resolution, stress management, marriage or divorce, family issues and depression or anxiety. Save for Your Future: Offering both a 401(k) and Employee Stock Ownership Plan, were proud to support our associates in planning for retirement by offering two retirement savings plans. The 401(k) plan empowers associates to save a portion of their paychecks for retirement. Festival Foods has an annual discretionary match to help our associates reach their savings goals. Our ESOP is a retirement plan above and beyond a 401(k) plan that gives associates free ownership in the company and an opportunity to share in Festivals growth and success. Associates are given shares based on their years of service and earnings.

At Festival Foods we are committed to providing an environment of mutual respect where equal employment opportunities are available to all. We are dedicated to building a top-notch team of skilled, experienced and service-oriented associates who represent a variety of backgrounds, perspectives, and talents. Festival Foods believes that diversity and inclusion among our teammates, products, and our community strengthen our ability to serve our guests, as we seek to recruit, develop and retain the most talented people.