Administrative Assistant

2 months ago

Pittsburgh, United States Young Women's Christian Association of Pittsburgh Full time
JOB SUMMARY:

The Administrative Assistant I will ensure that Early Learning programs have updated records and databases and promote and support the organization's mission-driven culture by being committed to justice, equity, diversity, and inclusion for all. The Administrative Assistant will collaborate with the Director to identify opportunities to grow department initiatives and support partner engagement.

ESSENTIAL RESPONSIBLITIES:

Vision and Mission
  • Promote and support the mission, imperative, values, and goals of the YWCA while maintaining performance standards.
  • Proactively identify strategic opportunities to diversify and enhance program initiatives.
  • Communicate the organization's educational opportunity strategy internally and externally so that all employees and partners understand how it carries out the mission.
  • Value, demonstrate and promote diversity equity and inclusion.
Team Development and Leadership
  • Participate in internal professional development opportunities.
  • Maintain a high level of consumer satisfaction.
  • Maintain a high level of confidentiality when working with sensitive partner family, vendors, and contract information.
Programs/Projects
  • Oversee all aspects of assigned projects/programs from development to implementation.
  • Develop and maintain rapport with partner families, community partners, school personnel and volunteers.
  • Maintains high levels of customer satisfaction.
Program Evaluation and Reporting
  • Manage and monitor all data distribution, collection, entry into tracking systems, such as Apricot, ProCare, Alert Media, Pelican, CN PEARS, City Span and internal department tracking databases.
  • Compile and furnish project/program data figures for reports.
  • Submits financial documentation such as receipts, invoices, etc. to supervisor in a timely manner.
YWCA Greater Pittsburgh offers a generous and competitive benefits package including:

•10 paid holidays

•Up to 13 days paid time off (within first year of employment)

•Employee assistance program

•Professional development opportunities

•Employee discounted rates for childcare at YWCA Homewood

•Ability to participate in PSLF (Public Service Loan Forgiveness) program if eligible

Requirements

KNOWLEDGE, SKILLS, & ABILITIES:

Knowledge of:
  • Microsoft Office 365
  • Graphics software familiarity
  • Familiarity with generated image files (GIF, JPG, PDF)
  • Knowledge of specific file saving
  • Ability to convert files.
  • Internet
Skills/Abilities:
  • Ability to work with a diverse population of partner families from a variety of socio-economic and ethnic backgrounds.
  • Ability to manage multiple projects/programs through application of efficient and effective organizational skills.
  • Ability to manage and understand projects/programs by proactively addressing changes in conditions, operations, and the environment that will affect program outcomes.
  • Ability to identify complex problems, evaluate options, and implement solutions that will improve the scope of the work throughout the departments.
  • Excellent verbal, communication, and organizational skills.
  • Self-motivated, visionary, team player who can work effectively within the team.
  • Proficiency in Microsoft Office along with knowledge and experience with Google Drive, Zoom, and Teams.


MISSION IMPACT:

YWCA Greater Pittsburgh employees are working tirelessly at promoting racial justice, reducing race and gender disparities, and deliberately addressing the challenges and celebrating the triumphs of living at the intersection of race and gender. As an employee with YWCA Greater Pittsburgh, you will have the opportunity to build community around the vision of a world in which all women and girls, especially women and girls of color, have equitable access to personal and professional opportunities, free from racial injustice.

ABOUT YWCA GREATER PITTSBURGH:

Founded in 1867, YWCA Greater Pittsburgh is a member of a nationally recognized movement with a mission to eliminate racism, empower women, and promote peace, justice, freedom, and dignity for all. As a social justice organization, we have a deep commitment to tackling gender inequities and systemic racism; particularly in the places where these systems intersect. We provide direct services, empowerment programming and advocacy to support individuals and families, especially women and girls of color. We strive to become a model nonprofit workplace for a diverse workforce, ensuring that all staff members are paid a living wage and offered competitive benefits, and meaningful opportunities for professional development and career advancement.

Equal Employment Opportunity Policy : YWCA Greater Pittsburgh will not discriminate against any applicant or employee based on age, sex, sexual orientation, gender identification, gender expression, race, color, creed, ethnicity, origin, lineage or citizenship, genetic information, neurodiversity, disability, family status, marital status, military or veteran status or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances. YWCA Greater Pittsburgh also abides by the Crown Act.

Applicants requiring reasonable accommodation for the application, prescreening and/or interview process should notify a representative of the Human Resources Department.

Salary Description

$16.88 to $19.85/hour

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