Workplace Experience Coordinator 2024

4 weeks ago

New York, United States AlphaSights Full time

Start Dates Available: Immediate Start & Summer 2024

About The Role
AlphaSights is looking for an organized, enthusiastic Workplace Experience Coordinator to help us run things efficiently in our fast-growing offices in New York. A successful candidate will embrace a 'whatever-it-takes' mantra to roll up their sleeves and achieve team goals.

Responsibilities Include:

  • Drive all Front of House and reception desk operations during hours 08:00 AM-6:00 PM; greet and provide general support to all visitors and staff; offer optimum hospitality service and professionalism.
  • Maintain office efficiency, including: answering and coordinating incoming calls and emails; procuring, receiving, and tracking resources; processing and sending outbound mail; sorting and distributing incoming mail / packages.
  • Support in planning in-house or off-site activities, socials, and celebrations for employee engagement, marketing, and talent attraction; assist in sorting all event details from inception to execution, (ie. catering, space setup, etc).
  • Perform ad-hoc tasks, including running errands, providing carrier service, and assisting with the setup, breakdown, and clean-up of company parties and events including furniture reconfiguration.
  • Maintain an efficient inventory system of office supplies and kitchen consumables; track accurate par levels for replenishment while maintaining a cost-effective focus.
  • Conduct routine facility inspections, seeking deficiencies with furniture, equipment or appliances and troubleshooting or remedying as appropriate.
  • Oversee daily office tidiness and organization to ensure an aesthetically pleasing and welcoming environment.
  • Assisting with vendor management to ensure seamless experiences for members of the office.
  • Working with the Workplace Experience team to brainstorm and execute on new initiatives for the company/offices.
What We're Looking For:
  • 0-1 years of administrative, office management, hospitality, or facilities coordinator experience.
  • Proactive, forward-thinker, multi-tasker, and problem-solver with superb attention to detail.
  • Ability to think on your feet and not easily flustered or overwhelmed.
  • Strong interpersonal and communication skills, and the capacity to build positive working relationships across function and seniority level.
  • The ability to manage ambiguity, a wide variety of stakeholders, conflicting priorities, and high-pressure environments.
  • Excellent written and verbal communication.
  • Fluency in English is essential.
Compensation and Benefits
  • Compensation is $24.62 per hour. Average estimated total first year compensation is $64,000 with overtime.
  • 17 vacation days, 10 company holidays, and an end of year break between Christmas Day and New Year's Day.
  • Competitive medical, dental and vision insurance.
  • 401(k) match - 4% of your total compensation matched dollar-for-dollar.
  • Prime midtown office with state-of-the-art amenities; option to WFH most Fridays.

AlphaSights is an equal-opportunity employer.

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