Workplace Experience Associate 2024

4 weeks ago

New York, New York, United States tapwage Full time

Start Dates Available:
Immediate Start & Summer 2024

About The Role


AlphaSights is looking for an organized, enthusiastic Workplace Experience Associate to help us run things efficiently in our fast-growing offices in New York.

A successful candidate will embrace a 'whatever-it-takes' mantra to roll up their sleeves and achieve team goals.

Responsibilities Include:

  • Assist with Front of House operations during hours 08:00AM 6:00PM; greet and provide general support to all visitors and staff; offer optimum hospitality service and professionalism.
  • Maintain office efficiency, including: answering and coordinating admin calls and emails; procuring, receiving, and tracking resources; processing and sending outbound mail; sorting and distributing incoming mail / packages.
  • Support in planning inhouse or offsite activities, socials, and celebrations for employee engagement, marketing, and talent attraction; assist in sorting all event details from inception to execution, (ie. catering, space setup, etc).
  • Perform adhoc tasks, including running errands, providing carrier service, and assisting with the setup, breakdown, and cleanup of company parties and events including furniture reconfiguration.
  • Maintain an efficient inventory system of office supplies and kitchen consumables; track accurate par levels for replenishment while maintaining a costeffective focus.
  • Conduct routine facility inspections, seeking deficiencies with furniture, equipment or appliances and troubleshooting or remedying as appropriate.
  • Oversee daily office tidiness and organization to ensure an aesthetically pleasing and welcoming environment.
  • Assist with vendor management to ensure seamless experiences for members of the office.
  • Assist with coaching and training colleagues to ensure general support to the wider team, staff, and office visitors
  • Work with the Workplace Experience team to brainstorm and execute on new initiatives for the company/offices.

What We're Looking For:

  • 12 years of administrative, office management, hospitality, or facilities coordinator experience.
  • Proactive, forwardthinker, multitasker, and problemsolver with superb attention to detail.
  • Ability to think on your feet and not easily flustered or overwhelmed.
  • Strong interpersonal and communication skills, and the capacity to build positive working relationships across function and seniority level.
  • The ability to manage ambiguity, a wide variety of stakeholders, conflicting priorities, and highpressure environments.
  • Excellent written and verbal communication.
  • Fluency in English is essential.
Compensation and Benefits

  • Average estimated total first year compensation is $68,000.
  • 17 vacation days, 10 company holidays, and an end of year break between Christmas Day and New Year's Day.
  • Competitive medical, dental and vision insurance.
  • 401(k) match – 4% of your total compensation matched dollarfordollar.
  • Prime midtown office with stateoftheart amenities; option to WFH most Fridays.
AlphaSights is an equal-opportunity employer.

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