HR Administrative Assistant

1 week ago

Chandler, United States JX Metals USA, Inc. Full time
Job Summary

The Administrative Assistant/Receptionist serves as the first point of contact for visitors and provides essential administrative support. This role is responsible for managing the front desk, ensuring a welcoming and professional environment, and performing various administrative tasks to support daily operations.

Duties/Responsibilities:
  • Greet visitors, verify their purpose of visit, and notify appropriate personnel of their arrival.
  • Manage the visitor log, ensuring accurate recording of arrival and departure times and issuing visitor badges.
  • Answer and direct phone calls, provide basic information such as facility hours and directions, and take messages as needed.
  • Perform general office tasks, including scanning, sorting mail, and data entry using Microsoft Office and specialized database applications.
  • Create and manage employee and visitor badges, including replacements for new hires and temporary staff.
  • Update internal mailboxes as needed.
  • Order lunches and coordinate refreshments for meetings when required.
  • Maintain a safe and clean reception area by adhering to company procedures and standards.
  • Support team efforts by accomplishing related tasks as needed.
  • Protect the organization's confidentiality by managing sensitive information appropriately.
  • Comply with company and departmental policies regarding health and safety, ISO & IATF standards, Lean principles, and housekeeping practices.
  • Other duties as assigned.
Education and Experience:
  • High School diploma or equivalent.
  • Several years of related experience and/or training in an office environment or similar field.
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
Physical Requirements:
  • Ability to sit, talk, hear, and use hands to operate a computer and telephone for extended periods.
  • Occasionally required to stand, walk, and reach with hands and arms.
  • Must occasionally lift and/or move up to 10 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

JX Nippon Mining & Metals USA, Inc. prioritizes the safety and welfare of our workforce. As part of our hiring process, pre-employment background checks are conducted on all potential employees. This check verifies provided information, past employment, education, and may include a criminal record check.

By applying, you consent to this background check. Any adverse findings may influence employment decisions, with the company retaining the right to revoke any employment offer if necessary. All information will remain confidential and shared strictly on a need-to-know basis.

Your application submission indicates your understanding and agreement to this background check process.

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