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Residency Program Administrator

4 months ago

Ann Arbor, United States Trinity Health Full time
Employment Type:
Part timeShift:
Day Shift

Description:
POSITION PURPOSE

The GME Administrator will support the Graduate Medical Residency programs.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Administrative

Serves as a liaison between the Program Director, Residents, the GME office, and other programs and related agencies.
  • Oversees the day-to-day operations of the program.
  • Facilitates completion and maintenance of program agreement.
  • Acts as a representative for various education and planning committees.
  • Develops, coordinates distribution of rotation schedules and monthly changes.
  • Facilitates program fund raising activities, if needed.
  • Works with GME to monitor and adjust resident work hours.
  • Maintains Residency Management System (New Innovations) and required documentation.
Evaluation/Credentialing
  • Coordinates the distribution, tracking, and filing of physician-in-training, faculty, and rotation evaluations.
  • Drafts recommendation letters and verification of training forms.
  • Tracks and verifies resident procedures.
  • Responsible for documentation for board eligibility and other regulatory requirements.
  • Responsible for understanding specialty board requirements and maintenance of all required credentials and certifications.
  • Responsible for oversight of all onboarding/offboarding documentation.
  • Track and monitor resident's work hours in New Innovations, works with Program Director on related follow up activities.
Resident Recruitment
  • Manages the Electronic Residency Application Service (ERAS) process and submits all necessary documents for the National Resident Matching Program (NRMP)
  • Supports recruitment processes and events.
Creating Culture
  • The GME Program Administrator is the central point for a training program. Faculty, residents/fellows, clinical staff, and administrative staff will speak candidly and openly with the GME Program Administrator and provide their opinions on anything related to the training program. This places the GME Program Administrator in a unique position where they obtain the viewpoint from a variety of individuals and can facilitate recommendations based on this information, as well as their own observations and knowledge of national trends for both their specialty and graduate medical education broadly.
  • Makes recommendations regarding resident/fellow educational events and/or social functions.
  • Participates in creating and supporting a safe culture and environment where residents can raise issues and concerns.
Program Accreditation
  • Understands the ACGME &/or other accreditation requirements for institutional, core, and program requirements.
  • Organizes special reviews with institution's graduate medical education (GME) office as requested.
  • Completes required accreditation documentation as required.
  • Attends and maintains minutes of Residency Program Committee and other medical education meetings.
  • Works with program leadership to complete and submit the Annual Program Evaluation (APE) to GME and accreditation bodies.
Information Technology
  • Proficient with all online services that support the GME program.
  • Implements and maintains program management utilizing residency program management software.
  • Develop, maintain, and updates database on physicians-in-training and alumni.
  • Updates program's informational websites and recruiting web pages.
  • Serves a point person for assist residents with technical issues.
Additional Activities:
  • Completes professional development activities.
  • Maintains good rapport and cooperative relationships. Approaches conflict in a constructive manner. Helps to identify problems, offer solutions, and participate in their resolution.
  • Maintains the confidentiality of information acquired pertaining to patient, physicians, associates, and visitors to St. Joseph Mercy Health System. Discusses patient and hospital information only among appropriate personnel in appropriately private places.
  • Behaves in accordance with the Mission, Vision and Values of SJMHS.
  • Assumes responsibility for performance of job duties in the safest possible manner, to assure personal safety and that of coworkers, and to report all preventable hazards and unsafe practices immediately to management.


OTHER FUNCTIONS AND RESPONSIBILITIES

Performs other duties as assigned.

REQUIRED EDUCATION, EXPERIENCE AND CERTIFICATION/LICENSURE

Education: Bachelor's Degree or High School Diploma with 2 years of comparable work experience.

Experience: Prior project or administrative coordination. Medical Education and/or Higher Education experience preferred.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.