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Executive Secretaries and Administrative Assistants
2 months ago
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 301 Manchester Rd, Poughkeepsie, NY
Job Duration: 1 Year
Closing: 03/25/2024.
Minimum Education:
- High school diploma or equivalent. Some college preferred but not necessary.
Work Experience:
- Minimum of one year of relevant experience.
Job Duties:
- Utilize Microsoft Outlook, Teams, Word, Excel, and Forms proficiently.
- Use Zoom, Microsoft Teams, and other platforms for providing virtual services.
- Manage multiple tasks efficiently.
- Meet required timelines and prioritize duties accordingly.
- Monitor vendor accounts and process payments/cancellation of payments in a timely manner.
- Learn specific computer programs specific to ACCES-VR.
- Handle physical folders, including lifting and placing them in file cabinets.
- Perform filing tasks, both physical and electronic records filing.
- Conduct data entry accurately and efficiently.
- Update/manage daily and weekly payment logs and spreadsheets.
- Undertake emailing, scanning, and faxing duties.
- Provide reception desk coverage.
- Process incoming and outgoing mail.
- Review payment requests and supporting documentation.
- Process payments to vendors for the District Office.
- Correspond with vendors and answer their questions.
Preferred Skills:
- Proficiency in Microsoft Office Suite and other relevant software.
- Strong organizational skills.
- Excellent time management abilities.
- Attention to detail and accuracy.
- Effective communication skills, both verbal and written.
- Ability to work independently and as part of a team.
- Adaptability and willingness to learn new systems and processes.
Misc. Information:
- Shift timing for this role is 8:30 am to 5 pm Monday to Friday.
- Parking: Free on-site parking available.
- Public Transportation: Public Bus Line stops near the office.
- Interviews: Can be conducted remotely or in-person.
- Training: Training on the Case Management/Finance system will be provided.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
