Current jobs related to Administrative Coordinator - Poughkeepsie, New York - Premier Medical Group

  • Administrative Coordinator

    4 weeks ago

    Poughkeepsie, New York, United States Health Quest Systems Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Community Medical Education team at Health Quest Systems Inc. The successful candidate will play a pivotal role in supporting the coordination of community education programs, managing marketing and correspondence, and providing administrative support to the...

  • Administrative Coordinator, Development Specialist

    4 weeks ago

    Poughkeepsie, New York, United States Marist College Full time

    Job SummaryMarist College is seeking an experienced Administrative Coordinator to join our Development team. The successful candidate will provide essential administrative support to the Associate Vice President of Development, including creating correspondence, processing and compiling information, exercising independent judgment, coordinating calendars and...

  • Administrative Support Specialist

    4 weeks ago

    Poughkeepsie, New York, United States Vassar College Full time

    Administrative AssistantThe Administrative Assistant plays a vital role in the Film Department at Vassar College, serving as the primary point of contact for students, faculty, and guests. This position provides administrative and operational support to the department, ensuring seamless communication and coordination of tasks.Key Responsibilities:Assist the...

  • Office Administrator

    3 weeks ago

    Poughkeepsie, New York, United States Family Services Inc. Full time

    Job Title: Office AdministratorJob Summary:We are seeking an experienced Office Administrator to join our team at Family Services, Inc. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:* Provide exceptional customer service to clients and staff* Manage daily office...

  • Office Administrator

    3 weeks ago

    Poughkeepsie, New York, United States Family Services Full time

    Job Summary:The Office Manager will provide administrative support to the Center for Victim Safety and Support team. This role involves performing routine clerical tasks, including answering phones, greeting clients, and maintaining office supplies. The ideal candidate will have excellent communication skills, be able to work independently, and have a strong...

  • Office Administrator

    3 weeks ago

    Poughkeepsie, New York, United States Family Services Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Manager to join our team at Family Services, Inc. Center for Victim Safety and Support. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office and the delivery of our services.Key Responsibilities:Provide exceptional...

  • Program Coordinator

    4 weeks ago

    Poughkeepsie, New York, United States Ethan Allen Workforce Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator to join our team at Ethan Allen Workforce Solutions. As a Program Coordinator, you will play a crucial role in advancing the mission of our organization by conducting outreach efforts, acting as an ambassador for our services, and providing direct support to clients.Key...

  • Administrative Lead

    3 weeks ago

    Poughkeepsie, New York, United States Premier Medical Group Full time

    Job Title: Administrative LeadJob Summary:The Administrative Lead will be responsible for coordinating the day-to-day functions of reception, scheduling, medical records, and other administrative departments. This role will serve as a resource to the staff, doctors, and Supervisor.Key Responsibilities:Ensure proper staffing coverage in all administrative...

  • Operations Coordinator

    4 weeks ago

    Poughkeepsie, New York, United States H&R Block Full time

    Job SummaryWe are seeking an experienced Operations Coordinator to provide administrative support within a Region District or Districts. The ideal candidate will have a strong background in operational and hiring support, ordering supplies, and general administrative duties.Key ResponsibilitiesProvide technical support to internal and external customers,...

  • Lab Coordinator

    4 weeks ago

    Poughkeepsie, New York, United States Marist College Full time

    Job Title: Lab CoordinatorMarist College is seeking a highly organized and detail-oriented Lab Coordinator to join our team in the School of Social and Behavioral Sciences. The successful candidate will be responsible for maintaining and scheduling research spaces, coordinating with faculty and students, and ensuring that all necessary supplies are...

  • Administrative Assistant to the AED of Federally Funded Programs

    4 weeks ago

    Poughkeepsie, New York, United States Children's Home Full time

    Job OverviewThe Children's Home of Poughkeepsie is seeking a highly skilled and organized Administrative Assistant to provide essential support to the Assistant Executive Director of Federally Funded Programs. This role will ensure seamless office operations, effective communication, and project coordination, while contributing to the department's...

  • Business Operations Coordinator

    3 weeks ago

    Poughkeepsie, New York, United States US Pack Inc Full time

    At USPack, we're committed to helping businesses succeed in the delivery economy. As a Business Operations Coordinator, you'll play a key role in ensuring our clients' goals are met. Your responsibilities will include coordinating logistics operations, managing relationships with independent contractors, and ensuring compliance with customer regulations.Key...

  • Medical Office Coordinator

    4 weeks ago

    Poughkeepsie, New York, United States Nuvance Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Nuvance Health. As a Medical Office Coordinator, you will play a critical role in ensuring the smooth operation of our medical office, providing exceptional patient care and administrative support to our healthcare team.Key ResponsibilitiesVerify...

  • Residential Coordinator

    4 weeks ago

    Poughkeepsie, New York, United States Hudson River Housing Full time

    Job Title: Residential CoordinatorHudson River Housing is seeking a highly motivated and compassionate Residential Coordinator to join our team. As a key member of our staff, you will play a vital role in providing support and services to our residents, ensuring a safe and welcoming environment for all.Job Summary:The Residential Coordinator is responsible...

  • Event Coordinator

    3 weeks ago

    Poughkeepsie, New York, United States Michaels Stores, Inc. Full time

    Event Coordinator Job DescriptionAt Michaels Stores, Inc., we are seeking a skilled Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning and coordinating events within our stores to provide a stress-free, fun, and engaging experience for our guests. Your primary goal will be to deliver exceptional customer service...

  • Imaging Services Coordinator

    3 weeks ago

    Poughkeepsie, New York, United States Vassar Brothers Medical Center Full time

    Job Summary:As a key member of the Vassar Brothers Medical Center team, the Imaging Services Coordinator plays a vital role in ensuring the smooth operation of the Imaging Services main desk. This includes coordinating clerical, scheduling, and billing activities, as well as providing exceptional customer service to patients and referring physicians....

  • Imaging Services Coordinator

    4 weeks ago

    Poughkeepsie, New York, United States Vassar Brothers Medical Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Imaging Services Coordinator to join our team at Vassar Brothers Medical Center. As a key member of our Radiology Administration department, you will be responsible for coordinating all clerical, scheduling, and billing activities at the Imaging Services main desk.Key ResponsibilitiesCoordinate...

  • Bilingual Hotline Coordinator

    3 weeks ago

    Poughkeepsie, New York, United States Ethan Allen Workforce Solutions Full time

    Job DescriptionWe are seeking a dedicated and compassionate Bilingual Hotline Coordinator to join our team at Ethan Allen Workforce Solutions in the Hudson Valley. This temp-to-perm role is an excellent opportunity for someone with a strong administrative background and case management experience who is fluent in Spanish.Key ResponsibilitiesAnswer inbound...

  • Operations Coordinator

    4 weeks ago

    Poughkeepsie, New York, United States Nuvance Health Full time

    Job Title: Operations CoordinatorJob Summary:The Operations Coordinator will play a vital role in ensuring the smooth operation of our department. This individual will be responsible for coordinating office administration, procedures, and communication protocols to ensure departmental effectiveness and efficiency.Key Responsibilities:Develop and implement...

  • Lab Coordinator

    4 weeks ago

    Poughkeepsie, New York, United States Marist College Full time

    Job SummaryThe School of Social and Behavioral Sciences at Marist College is seeking a highly organized and detail-oriented Lab Coordinator to oversee the maintenance, scheduling, and organization of our state-of-the-art facilities. This is a full-time position that requires a flexible work schedule and the ability to work independently with minimal...

Administrative Coordinator

2 months ago

Poughkeepsie, New York, United States Premier Medical Group Full time
Job Title: Administrative Lead

Job Summary:

The Administrative Lead will play a crucial role in ensuring the smooth operation of our medical office. This individual will be responsible for coordinating the day-to-day functions of reception, scheduling, medical records, and other administrative departments.

Key Responsibilities:
  • Ensure proper staffing coverage in all administrative departments, including handling callouts and adjusting schedules as necessary.
  • Review physician schedules regularly to maximize capacity and verify correct scheduling.
  • Collaborate with the Supervisor on projects and issue resolution to improve workflow processes throughout the department.
  • Provide training to new employees and ensure staff is cross-trained as appropriate.
  • Provide support and mentoring to employees.
  • Provide feedback to Supervisor regarding staff performance.
  • Review each employee's current process and re-educate staff as needed.
  • Review call volume and quality to ensure patient calls are answered timely and appropriately.
  • Assist with tracking department paid time off.
  • Monitor and order office supplies as needed.
  • Maintain cleanliness of the waiting room.
  • Cover in clerical departments as needed.
Reception Responsibilities:
  • Obtain patient demographic and verify insurance information at each visit.
  • Scan pertinent patient information into EMR including patient authorizations, recent labs delivered by patient, etc.
  • Collect co-payments, including cash, checks, and credit cards.
  • Schedule follow-up appointments, and inputting recall notices into EMR as needed.
  • Ensure patients have all necessary paperwork for further testing.
  • Obtain patient authorization for medical records release (HIPAA compliance).
  • Identify and resolving minor patient billing complaints.
Medical Records Responsibilities:
  • Sort, scan, and file a variety of medical records and information such as laboratory and pathology reports, operative notes, and discharge summaries into electronic patient medical records in appropriate sections.
  • Answer written and telephone requests for medical records or information; prepare records for release to patients and other providers.
Administrative - Other Responsibilities:
  • Answer phones to respond to inquiries made by patients, vendors, insurance companies and other medical facilities.
  • Take clear and accurate messages on behalf of other departments.
  • Respond to patient questions and needs.
  • Edit, cancel, and reschedule appointments as necessary.
  • For Internal Medicine, ensure that quality triages are addressed by staff in a timely manner.
  • Other duties as assigned.
Requirements:
  • Minimum of a High School diploma.
  • Minimum of 2 years' experience in an administrative function, with increasing responsibility.
  • Ability to organize and prioritize work and manage multiple priorities.
  • Excellent verbal and written communication skills including letters, memos, and emails.
  • Excellent attention to detail.
  • Ability to research and analyze data.
  • Ability to work independently with minimal supervision.
  • Ability to establish and maintain effective working relationships with providers, management, staff, and contacts outside the organization.
  • Ability to work independently on assigned tasks as well as accept direction on given assignments.
  • Ability to maintain the highest level of confidentiality.
  • Proficient use of Microsoft Office applications (Word, Excel, Access) and internet resources.

Premier Medical Group is an Equal Opportunity Employer.