Executive Assistant

2 weeks ago


Poughkeepsie, New York, United States Jake Garay Real Estate Inc Full time
Job Overview

We're seeking a highly organized and proactive Executive Assistant to support our rapidly growing real estate team. This role is essential for maintaining smooth operations and supporting our team's success. You'll be responsible for managing client communications, scheduling, marketing, and ensuring our CRM and records are meticulously maintained. You'll also assist with onboarding new agents, planning events, and continuously improving our workflows. If you're detail-oriented, a problem-solver, and thrive in a dynamic environment, we want to hear from you

Key Responsibilities
  • Client & Lead Communication: Manage all client communications, including emails, follow-ups, and client appreciation efforts, ensuring top-notch client relations
  • Scheduling & Coordination: Handle scheduling for showings, meetings, marketing shoots, and events, keeping the team organized and on track
  • Database & CRM Management: Oversee data entry, updates, and management of CRM and other platforms to ensure accuracy and efficiency
  • Marketing & Listing Management: Input and update property listings, manage media and online profiles, and handle client reviews to maintain our marketing presence
  • Digital & Physical Record Management: Organize and maintain digital and physical records, ensuring all client and transaction files are up-to-date and easily accessible
  • Event Planning & Coordination: Collaborate with team members to plan, schedule, and manage events, both client-facing and internal
  • New Agent Onboarding: Assist with the onboarding process for new agents, helping them integrate smoothly and efficiently into the team
  • Standard Operating Procedures & Workflow Optimization: Document standard operating procedures and continuously seek ways to improve processes for increased efficiency and productivity
Requirements
  • Prior experience in real estate is a bonus
  • Excellent communication skills and organizational skills
  • Used to handling private information and meeting hard deadlines
  • 2-3 years experience as an executive assistant or administrative assistant
  • High school diploma or G.E.D. required
  • Accustomed to navigating computer software such as Microsoft Office and MLS
About Us

Jake Garay Real Estate Inc. is a top-performing real estate team affiliated with BHHS. Since 2020, our team has consistently ranked among the top 20 medium-sized teams at BHHS nationwide, successfully closing over 690 transactions and generating more than $320M in sales volume.



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