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Human Resources Generalist

4 months ago

Newport Beach, United States Pacifica Christian - Orange County Full time
HUMAN RESOURCES GENERALIST

Job Title: Human Resources Generalist

Office / Department: Office of Business & Operations Reports to: Head of School

Job Summary

The HR Generalist is a part-time position who will report to the Head of School. This position is responsible for performing professional level human resource generalist work to meet the current needs in the school. This new role carries out administrative work including compensation, benefits, employment, record retention, leaves, and compliance.

HUMAN RESOURCES GENERALIST

Job Title: Human Resources Generalist

Office / Department: Office of Business & Operations Reports to: Head of School

Job Summary

The HR Generalist is a part-time position who will report to the Head of School. This position is responsible for performing professional level human resource generalist work to meet the current needs in the school. This new role carries out administrative work including compensation, benefits, employment, record retention, leaves, and compliance.

Personal Characteristics

The HR Generalist is a person of deep and mature Christian faith who deeply values the ministry and work of Christian schooling and can effectively communicate the mission of the school to external audiences and networks. The HR Generalist will exhibit strict confidentiality, integrity and honor, spiritual depth, possess administrative gifts, exhibit enthusiasm and high energy for the operation of the school, understand the various constituencies of Pacifica, communicate with warmth and understanding , and enjoy the challenge of consistently improving the school's efforts in achieving its mission.

Essential Duties & Responsibilities
  • Review and validate timekeeping records, deductions, and additional earnings to guarantee precise payroll calculations for the Business Manager & Controller.
  • Coordinate extra pay requests, reimbursements, substitute pay, stipends, or deductions.
  • Maintain employee HR files.
  • Manage the day-to-day administration, education, and communication of employee benefitsprograms including all health insurances, (medical, dental, life, long and short-termdisability,) and 401k Retirement. Reconcile monthly bills and submit funding online.
  • Facilitates onboarding for all new employees and performs all background checks, referencechecks, and employee eligibility verifications.
  • Collaborate with benefits providers, brokers, and consultants to monitor service levels, andaddress issues.
  • Plan and execute annual open enrollment processes coordination with external vendors toensure a smooth and efficient experience for employees.
  • Serve as the point of contact for employees regarding their benefits, compensation, employment-related issues, and interpretation and application of policies. Address concerns and provide clarification as needed.
  • Attends and participates in employee disciplinary meetings, terminations, and investigations.
  • Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
  • Maintain knowledge of state and federal employment law to ensure compliance and recommend best practices.
  • Conduct regular audits to assess policy adherence and recommend adjustments as needed.
  • Collaborate with hiring managers to define staffing needs and start the recruitment processby posting jobs, source and screen candidates.
  • Maintain an accurate and efficient record management system.
  • Serve as the point of contact regarding inquiries, tracking, documentation, and complianceof FMLA regulations.
  • Oversee the administration of unemployment claims, including timely responses toinquiries, and participation in hearings when needed.
  • Manage the process of Workers' Compensation claims, including reporting and coordinationwith insurance providers to ensure effective case management.
  • Coordinate new hire paperwork and employee exit processing.
  • Prepare and submit required reports to regulatory agencies.
  • Maintain legally compliant job descriptions and Employee Handbook.
  • Manage personnel files in compliance with applicable law and established best practices.
  • Generate work plans for employees as necessary.
  • Reporting: EEO-1 (if necessary), NDT, ACA/1095.
  • Conduct continuous review of processes and procedures and suggest improvements asnecessary.
  • Other duties as assigned.Knowledge, Skills and Abilities:
  • Knowledge of HR principles, practices, and employment laws and regulations
  • Proficient in email and Google office suite
  • Ability to work independently and as part of a team.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Excellent organizational and interpersonal skills
  • Attention to detail
  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems:
  • ADP Run
  • ApplicantPro/Hire FormsQualification Requirements:
  • Bachelor's degree required; professional certification or master's degree is a plus
  • SHRM-CP certification preferred
  • 3+ years of experience in HRPhysical Requirements
  • Able to lift up to 35 pounds.
  • Can move around all school campus buildings, stand for long periods of time, walk and climbstairs.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Able to sit and work in front of multiple computer screens.
  • Talk on the telephone for long periods of time.
  • Able to use hands for repetitive tasks such as typing.
  • Can occasionally work outside in good and inclement weather.Equipment and Software Used
  • Computer (mac), Google suite, ApplicantPro, and other relevant software platforms
  • HRIS systems; ADP experience is a plus
  • Zoom and Google MeetOther Duties & Shared Responsibilities
  • Embodies and promotes Pacifica's Core Beliefs and Approach to Teaching & Learning.
  • Wholeheartedly enjoys working with teenagers, championing their education, andencouraging their faith and Christian commitments.
  • Cultivates a vibrant culture of learning in and outside of the classroom and contributes to ahealthy professional working community
  • Attends and participates in weekly Chapel and All-School Meeting as well as otherschool-day events/assemblies.
  • Celebrates students' by attending their co-curricular activities on occasion.
  • Arrives on-time, is well-prepared, acts professionally, and seeks to add value in every facetof the job while working collaboratively with colleagues and students to advance Pacifica's mission. Maintains communication with parents and responds to messages within 24 hours. Holds self directly accountable to their direct report and to the departments they serve, and ultimately the Head of School.
  • Attends and readily participates in Pacifica's annual overnight All-School Retreat as well as Admissions Open House(s), Back-to-School Night, and Commencement activities.
  • Contributes to the supervision of a reasonable number of after-school activities as needed. Last rev: 5/14/24

Position Detail

This is a part-time position.

Salary Range:

This position follows a 12-month work schedule - the HR Generalist works during the summer months. The salary is dependent upon education degree(s), years of HR, full vs. part-time, and school experience and is in the range of $40 - $50 per hour, 20 hours per week.

Pacifica is an EEO employer, seeking to be diverse in people and programs consistent with its mission.