Human Resources Generalist

1 week ago

Seal Beach, United States Golden Rain Foundation Full time
Job DescriptionJob Description


We are seeking a dedicated Human Resources Generalist to join our team. The ideal candidate will take on a range of HR responsibilities, focusing on recruitment, employee relations, compliance, HR support, workplace injury management, workers' compensation coordination, and report preparation. This position is instrumental in fostering a positive workplace environment and ensuring the smooth functioning of HR processes.

2. DUTIES AND RESPONSIBILITIES2.1. Essential Functions2.1.1. Assist in developing and executing personnel procedures and policies, proving guidance and interpretation for business operations.2.1.2. Administers various employee benefit programs, and enrolls eligible employees in the Foundation’s group medical, dental, vision, life insurance and long-term disability plans.2.1.3. Prepares and maintains personnel files, assuring accuracy, compliance and confidentiality. (Unemployment/disability claims, I-9 verification status, etc.).2.1.4. Updates and maintains employee files regarding the tracking of increases and assists payroll with benefit deductions.2.1.5. Verifies the accuracy of the monthly benefit statements for all group insurance policies and maintains data relative to premiums. Prepares all monthly group insurance invoices for approval and payment. Processes enrollments, cancellations, and changes (names, addresses, dependents, etc.) with the insurance carriers.2.1.6. Monitors, prepares and forwards employee evaluation forms to managers and/or supervisors for completion, and submits payroll change forms to Payroll for processing.2.1.7. Prepares and coordinates employee service awards.2.1.8. Establishes and maintains legal and compliant hiring procedures for permanent and temporary staffing requests for?all full and part-time positions within the Company.2.1.9. Prepares monthly Human Resources Reports for submission to the Executive Director and the Executive Committee.2.1.10. Prepares reports and maintains records on employee workplace injuries and leaves of absence (medical and personal).2.1.11. Prepares new hire and termination documents.2.1.12. Reports and maintains driver information to Department of Motor Vehicles and maintains driver record information.2.1.13. Completes verification of employment requests.2.1.14. Maintains COBRA records, including enrollment, termination, monitoring billing and collections of premiums.2.1.15. Maintains, updates and transmits data files for annual physicals to appropriate departments; coordinate deficiencies with department and agency.2.1.16. Maintains and updates federal and state labor law postings in all Departments.2.1.17. Maintains inventory and orders office supplies as needed.2.1.18. Audits, organizes and purges personnel files.2.1.19. Tracks employees’ benefits eligibility.2.1.20. Enters new hires and various other data into Payroll and/or Human Resources Information System (HRIS).2.1.21. Prepares paperwork, schedule and facilitate smooth new hire onboarding process, coordinating with departments to deliver exceptional first-day experience.2.1.22. Coordinates all administrative tasks for onboarding, new hire orientation, exit interviews, including entering data into HRIS program(s) and auditing for accuracy and compliance.2.1.23. Provides an effective and dedicated HR advisory service to employees in relation to absence issues, conduct and coaching, organizational change and other various employee related matters.2.1.24. Suggests new procedures and policies to continually improve efficiency of the HR2.1.25. department and organization as a whole, and to improve employee experience2.1.26. Provides personnel services, including talent acquisition, staffing, employment processing, compensation, health and welfare benefits, training and development, records management, safety and health, employee relations and retention, AA/EEO compliance, and labor relations; completing personnel transactions.2.1.27. Prepares, audits and submits payroll reports to Finance Department for bi-weekly payroll processing. Performs all administrative functions as required.2.2. Non-Essential Functions2.2.1. Assists in the scheduling and coverage of the Administration’s front desk.2.2.2. Prepares various reports by collecting, analyzing, and summarizing data and trends.2.2.3. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.2.2.4. Greets visitors to the building and/or Department.2.3. Other Duties may be assigned3. KNOWLEDGE, SKILLS AND ABILITIES3.1. Knowledge of business composition, spelling, grammar, and punctuation.3.2. Skilled in use of computer (Microsoft Word & Excel), and related business software.3.3. Skilled in general office procedures.4. PHYSICAL ABILITIES4.1. Ability to remain seated for extended periods of time.4.2. Close and distance vision, depth perception, and good vision are required.4.3. Ability to lift and carry up to 25 pounds.4.4. Ability to use a keyboard and repetitive hand motions.4.5. Occasional stooping, bending, reaching and kneeling.4.6. Ability to work with minimal supervision and uses time appropriate to work related duties.5. MENTAL ABILITIES5.1. Excellent communication (spoken and written) skills, interpersonal skills, ethics, and cultural awareness.5.2. Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies.5.3. Knowledge of MS Office, HIRS System(s), and comfortable in learning new technical systems as needed.5.4. Ability to maintain confidentiality.5.5. Ability to work effectively with co-workers, job applicants, various vendors and insurance company representatives.5.6. Ability to organize and prioritize work so deadlines are met.5.7. Ability to use diplomacy and sound judgment.5.8. Knowledge of GRF policies related to Human Resources.6. EDUCATION AND EXPERIENCE6.1. Bachelor’s degree preferred or equivalent work experience.6.2. High School Diploma required.7. LICENSE AND CERTIFICATES7.1. Proven experience working in ah HR department.7.2. Natural interpersonal and communication skills7.3. Strong detail-oriented and resourceful mindset7.4. Knowledge of HRIS programs7.5. Knowledge of HR federal laws and regulations8. PERSONAL PROTECTIVE EQUIPMENT8.1. None.9. WORK ENVIRONMENT9.1. Office environment includes exposure to heating, air conditioning, fluorescent and incandescent lighting, machine sounds, moderate noises from co-workers and visitors, and office equipment.9.2. There are no unusual work environment characteristics required in terms of those an employee encounters while performing the essential functions of the job, including heat or cold, work locations, chemicals or toxic substances.. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.9.3. May be exposed to outdoor elements; including but not limited to rain, heat, wind, or dust.


If you are a passionate HR professional committed to creating a positive work environment and driving HR initiatives, we encourage you to apply for the Human Resources Generalist position with our company.

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