Business Intake Coordinator- Database Integrity

2 months ago

Chicago, United States Kirkland & Ellis Full time
About Kirkland & Ellis

At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.

As one of the world's leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don't just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

Kirkland & Ellis LLP is seeking an energetic and motivated individual for the role of Business Intake Coordinator in the Business Intake Department. This is an exciting opportunity to assist a dynamic department with researching and processing requests involving the establishment of new clients and new matters. The primary responsibility is to business intake system requests. The Business Intake Coordinator will review new business intake forms to ensure compliance with Firm policies and business standards. The Coordinator will also work closely members of the Business Intake & Conflicts Department around the globe to ensure that all requests are created, managed and completed in a timely manner. This position offers the opportunity to assist with establishing and performing maintenance on client and matter data, as well as coordinating notifications and acknowledgements. Attention to detail is a critical competency, as the Coordinator role is vital in identifying potential risk and communicating effectively to ensure that all requests are completed expeditiously while adhering to the Firm's business requirements. The Business Intake Coordinator will need to be flexible, reliable and ambitious to meet the business requirements of the Firm while maintaining a positive, helpful demeanor to the customer. Familiarity with online database research, document management systems and other business applications (i.e., Microsoft Office) required. The ideal candidate should exhibit excellent oral and written communications skills, possess a public service orientation, demonstrate above average business acumen, be able to analyze complex and conflicting information and multi-task in a time-sensitive environment. It is essential that the Business Intake Coordinator identify and analyze problems and provide creative solutions, as well as maintain an acute attention to detail while applying good judgment under time constraints. Conflicts searching experience is preferred but not required.

Essential Job Functions (This list is not exhaustive and may be supplemented and changed as necessary.)
  • Monitor workflow and review the items that appear in the KENI-DBI Actions folder. Make necessary edits on conflict database in a timely manner with attention to detail.
  • Review, evaluate and act on all requests submitted to the Department. This includes the creation of new requests on behalf of attorneys and support staff.
  • Assist with reviewing new client and new matter forms and amending database records for clarity and completeness (e.g., identifying additional parties when needed).
  • Work with specialists, analysts and other team members to address time-sensitive issues related to routine pre-engagement and restructuring-related matters.
  • Collaborate with team members on new business, new employees and projects with attention to deadlines.
  • Search and analyze using the Intapp OPEN database.
  • Conduct special projects as assigned.
Qualifications & Requirements

Education, Work Experience, Skills
  • Bachelor's degree required.
  • Two to three years of related experience processing business intake and supporting a functional area's initiatives, including compliance and regulatory monitoring , is preferred.
  • This position needs to be familiar with legal terminology, possess a sharp business acumen, and requires acute attention to detail, critical thinking, strong judgment, and decision-making skills .
  • Experience in data quality, research, reference library work, conflicts searching, or related experience is preferred.
  • Able to work well under pressure and understand the meaning of exceptional customer service .

How to Apply

Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

The www.kirkland.com job postings and recruiting mailbox are for candidates only. If you are a recruiter, search firm or employment agency, and do not have a signed contract with Kirkland & Ellis LLP ("K&E") and have not been asked specifically to submit candidates, you will not be compensated in any way for your referral of a candidate even if K&E hires the candidate. Direct contact with K&E employees in an attempt to present candidates is inappropriate and will be a factor in determining any future professional relationship with the Firm.

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