Freelance Event Specialist

2 months ago


Portage, United States Visit.org Inc Full time

Visit.org

is looking for an experienced, responsible, and driven

Freelance Event Specialist

in Battle Creek, MI to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you The right candidate will have an entrepreneurial spirit, love of live events, extreme passion for our mission, and the energy and discipline to come in and help execute a memorable and impactful event experience for our corporate client participants. Responsibilities: Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause. Event Preparation:

Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event specialist, etc. Day-of Coordination:

Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience. Be the Visit.org representative, leader, and problem solver at events. Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner. Manage check-in process for in-person events; providing a warm and friendly welcome to guests. Problem-solve issues such as missing supplies, late staff, technology challenges, etc. Escalate issues to Events Team when necessary to keep them informed or help problem solve. Send consistent updates, photos, and videos to Events Team throughout event. Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center.

Qualifications: Fluency in English and strong communication skills. Based in

Battle Creek, MI . Schedule flexibility with availability to work on a contract per-event basis, as needed. Experience in complex, large-scale events and smaller executive-level intimate events. Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience. Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations. Quick thinker — able to problem-solve on the fly. Self-starter who is organized and detail-oriented. Enjoy building relationships with customers and have strong customer service skills. Experience with group facilitation and managing group dynamics. Able to work flexible hours, including nights and weekends, as needed. Willing and eager to travel to various areas of the local region. Able to wear many hats and take on varied tasks and projects. Comfort being present and interacting with large crowds. Physical Demands: Able to lift, slide, and carry up to 30lbs. Able to stand for an extended period of time. What we offer: Competitive rate. The chance to do meaningful and impactful work. The opportunity to meet with social impact-minded individuals. A chance to build your experience for your resume Potential for recurring freelance employment with Visit.org.

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