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GPO & Logistics Administrator
1 month ago
Overview:
OVERVIEW:
Reporting directly to the GPO Sr. Finance Manager, the GPO & Logistics Administrator position will engage in key support functions to sustain Sevaredents hybrid business model operations and ensure financial goals are met.
RESPONSIBILITIES & ESSENTIAL FUNCTIONS:
Group Purchasing Organization (GPO) Support:
Serve as a key contact for vendors, assist new vendor set-up with internal stakeholders, and support AP processes in maintenance of vendor relations
Ensure the timely collection of GPO reporting with the development and maintenance of vendor relations
Execute GPO revenue collections and application processes to ensure timely and accurate record keeping and reporting
Administer member rostering duties to ensure accuracy for stakeholders and partners
Logistics Support:
Monitor incoming sales orders from E-Procurement channels, and work with system administrator to resolve errors or process interruptions
Monitor order status throughout the fulfillment process and collaborate with various departments including to ensure timely order fulfillment and delivery.
Help develop and monitor purchase order transmissions with vendors, conclude orders by validating and settling to fulfilled status, identify orders of importance, and expedite fulfillment as applicable
Maintain accurate Order Management System (OMS) records to ensure the order processing system is updated in real-time and in sync with the Accounting System
Assist with the invoicing of GPO members for Sevaredent and Private Label revenue initiatives
Respond to inquiries regarding orders and ensure they are resolved in a timely manner
Process dropship returns and ensuring generated credit in QB is applied to the open invoice
Execute routine QA/QC functions to maintain measurable performance metrics
Participate in continuous process improvement initiatives, strive to identify process and workflow improvements to gain efficiencies and maintain quality underlying data
Stay current with industry and inventory trends and advocate for modernization as applicable
Perform department related ad-hoc tasks as needed
QUALIFICATIONS:
EXPERIENCE AND EDUCATION REQUIREMENTS:
Bachelors degree in Accounting, Economics, Supply Chain Management, Warehouse Management, Finance or related field
1 to 5 years related work experience preferred
GENERAL KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES:
Excellent organizational skills
Outstanding communication skills, both verbal and written
Experience in general accounting processes, specifically Accounts Receivable
General knowledge of MS Office including proficient use of Excel
COMPETENCIES:
Analytical Thinking: Uses information from a qualitative and quantitative analyses to solve problems and make decisions. Able to see interconnections between organizational systems that impact mid to long term goals.
Building Common Purpose: Works with colleagues and suppliers to achieve common goals by collaborating with stakeholders to define problems or opportunities, identifying common issues and opportunities, and supporting win/win relationships.
Embracing Change: Acting as a change agent of the organization and working towards achieving the desired future by setting goals, acting, and effectively communicating with stakeholders.
Strategic Thinking: Understand what the organizations preferred future will be and prioritize strategies to realize the organizations vision.
Work style: has a high bias for diligence, is highly organized, and able to focus on results even within a fluid working environment. Has a capacity for initiative with competent analytical and problem-solving skills.
Communication skills: Well-developed written and oral communication skills. Able to communicate clearly and maintain effective business relationships with internal and external parties as a representative of Sevaredent Sourcing Solutions LLC.
Integrity: Works with trustworthiness and integrity and has a clear commitment to Sevaredent s core values and principles. Proven ability to handle sensitive and confidential information.
Resilience/adaptability and flexibility: Ability to operate effectively under stressful circumstances. Works with a flexible, adaptable, and resilient manner.
