Executive Secretary

1 month ago

Pasadena, United States Memorial Hermann Health System Full time

At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team.

Job Summary

This role will support at least two Vice Presidents. Will be responsible for performing administrative duties and serving as a liaison between the executive and other staff to contribute to better organization and planning.Job Description

Minimum Qualifications

Education: (None)

Licenses/Certifications: (None)

Experience / Knowledge / Skills:

  • Must have five (5) years of progressive experience as an administrative assistant with at least one (1) of which be at the executive level.
  • Ability to communicate clearly and professionally using excellent verbal and written communication skills with executives and others. Demonstrated ability to compose professional correspondence.
  • Highly proficient in Microsoft Office suite (Excel, Word, Outlook, PowerPoint) including Workday, EPSI, ReportSafe, Vizio, and Director's Desk.
  • Ability to handle confidential and sensitive information and situations with the highest degree of integrity, confidentiality and professionalism.
  • Demonstrated ability to work independently with minimum supervision using self-initiative and discretion.
  • Basic financial analysis understanding.
  • Strong interpersonal skills; able to work as part of a team environment.
  • Strong problem-solving skills.
  • Organizational and time-management skills.
Principal Accountabilities
  • Arranges meetings as directed, including drafting agenda, arranging conference rooms, catering, reviewing attendance, drafting minutes, arranging follow up meetings, corresponding with attendees, and coordination of schedules.
  • Uses independent judgement to prioritize duties, coordinate functions, review appropriate meeting attendees, and communicate to other executives on behalf of executive.
  • Acts independently to run reports, draft and coordinate deliverables, answer questions from board members, community members and other executives.
  • Performs general office duties such as answering phones, taking messages and greeting visitors, making travel arrangements and reservations as needed.
  • Produces reports and information by transcribing, formatting, inputting, editing, retrieving and transmitting data, text and graphics as requested.
  • Handle logistics for meetings and events, draft agendas, prepare presentation materials, draft minutes, and maintain and follow up on open action items.
  • Work with the executive to ensure the executive is kept informed of upcoming commitments and responsibilities and following up as to action items.
  • Anticipate executive needs as to upcoming tasks and coordination with other departments.
  • Proactively ensures that meeting materials are provided in advance and the executive is prepared for upcoming meetings and events.
  • Stays in regular communication with executive in order to troubleshoot schedules, handing timely requests, and ensuring time-sensitive needs are addressed quickly.
  • Assist in submitting travel expense reimbursements.
  • Helps schedule speakers, book conference space and hotel accommodations, special activities/entertainment, etc.
  • Performs special projects and assignments.
  • Ensures the timeliness and proper distribution of reports, documents and communications.
  • Ensures safe care to patients, staff and visitors; adheres to all Memorial Hermann policies, procedures, and standards within budgetary specifications including time management, supply management, productivity and quality of service.
  • Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency; supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor and resource to less experienced staff.
  • Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences. Models Memorial Hermann's service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.
  • Other duties as assigned.

  • Executive Assistant

    4 weeks ago

    Pasadena, United States Huntington Hospital Full time

    When you join the Huntington Hospital team, you are aligning yourself with an organization whose values drive our philosophy of compassionate community care. Over the past 129 years, we’ve grown from a small 16-bed hospital to a nationally recognized healthcare leader with 619 beds. As part of our commitment to providing equitable, high-quality care to all...

  • Admin Assistant

    4 weeks ago

    Pasadena, United States RemX Full time $23 - $30

    Job DescriptionJob DescriptionWe are seeking a detail-oriented Administrative Assistant to join our team on a temporary basis while our employee is out on leave. The ideal candidate will have experience in a medical setting and possess excellent organizational and communication skills.**Must have mail-merge experience**1st Shift Length: 6-12monthsHybrid...

  • Admin Assistant

    4 weeks ago

    Pasadena, United States RemX Full time

    Job DescriptionJob DescriptionWe are seeking a detail-oriented Administrative Assistant to join our team on a temporary basis while our employee is out on leave. The ideal candidate will have experience in a medical setting and possess excellent organizational and communication skills.**Must have mail-merge experience**1st Shift Length: 6-12monthsHybrid...

  • 32368 Receptionist

    2 weeks ago

    Pasadena, United States Garland Independent School District Full time

    Position Type: Secretarial/Clerical - Central Office/Departments/Receptionist Date Posted: 8/2/2024 Location: Communications & Public Relations Job Title: Receptionist Exemption Status: Non-Exempt Reports to: Executive Director or Director Date Revised: October 2017 Dept./School: Designated Department Pay Grade: P14 Min: $135.00 Mid: $164.63 Daily rates...

  • Lead Archaeologist

    2 weeks ago

    Pasadena, California, United States Sapphos Environmental, Inc. Full time

    POSITION OVERVIEW: Sapphos Environmental, Inc. is a leading firm in environmental planning and resource management. We are seeking a Senior Archaeologist I to enhance our cultural resources division. This pivotal role involves comprehensive project execution and oversight.Under the guidance of the Cultural Resources Manager, this full-time, permanent role...

  • Lead Archaeologist

    7 days ago

    Pasadena, California, United States Sapphos Environmental, Inc. Full time

    POSITION OVERVIEW: Sapphos Environmental, Inc. is a leader in environmental planning and resource management. We are seeking a Senior Archaeologist I to enhance our cultural resources division. This pivotal role involves overseeing the comprehensive execution of project activities.Reporting to the Cultural Resources Manager, this full-time, permanent role...

  • Lead Archaeologist

    7 days ago

    Pasadena, California, United States Sapphos Environmental, Inc. Full time

    POSITION OVERVIEW: Sapphos Environmental, Inc. is a leader in environmental planning and resource management. We are seeking a Senior Archaeologist I to enhance our cultural resources division. This pivotal role involves overseeing all facets of project execution.Reporting to the Cultural Resources Manager, this full-time, permanent role encompasses project...

  • Lead Archaeologist

    7 days ago

    Pasadena, California, United States Sapphos Environmental, Inc. Full time

    POSITION OVERVIEW: Sapphos Environmental, Inc. is a leading firm in environmental planning and resource management. We are seeking a Senior Archaeologist I to enhance our cultural resources division. This role is pivotal in ensuring the effective execution of all project phases.Reporting to the Cultural Resources Manager, this full-time, permanent role...

  • Lead Archaeologist

    2 weeks ago

    Pasadena, California, United States Sapphos Environmental, Inc. Full time

    POSITION OVERVIEW: Sapphos Environmental, Inc. is a prominent firm specializing in environmental planning and resource management. We are seeking a Senior Archaeologist I to enhance our cultural resources division. This role is essential for the effective execution of various project phases.Reporting to the Cultural Resources Manager, this full-time,...

  • Lead Archaeologist

    2 weeks ago

    Pasadena, California, United States Sapphos Environmental, Inc. Full time

    POSITION OVERVIEW: Sapphos Environmental, Inc. is a leader in environmental planning and resource management. We are seeking a Senior Archaeologist I to enhance our cultural resources division. This pivotal role involves overseeing the comprehensive execution of project activities.Under the guidance of the Cultural Resources Manager, this full-time,...

  • Senior Archeologist

    3 months ago

    Pasadena, United States Sapphos Environmental, Inc. Full time

    JOB SUMMARY: Sapphos Environmental, Inc. is an environmental planning and resource management company located in Pasadena. We are currently recruiting a Senior Archeologist I to join our cultural resources team. The Senior Archeologist is a core member of the team responsible for successfully executing all aspects of project implementation. Under the...

  • Senior Archeologist

    3 months ago

    Pasadena, United States Sapphos Environmental, Inc. Full time

    JOB SUMMARY: Sapphos Environmental, Inc. is an environmental planning and resource management company located in Pasadena. We are currently recruiting a Senior Archeologist I to join our cultural resources team. The Senior Archeologist is a core member of the team responsible for successfully executing all aspects of project implementation. Under the...

  • Senior Archeologist

    1 week ago

    pasadena, United States Sapphos Environmental, Inc. Full time

    JOB SUMMARY: Sapphos Environmental, Inc. is an environmental planning and resource management company located in Pasadena. We are currently recruiting a Senior Archeologist I to join our cultural resources team. The Senior Archeologist is a core member of the team responsible for successfully executing all aspects of project implementation. Under the...

  • Senior Archeologist

    1 week ago

    pasadena, United States Sapphos Environmental, Inc. Full time

    JOB SUMMARY: Sapphos Environmental, Inc. is an environmental planning and resource management company located in Pasadena. We are currently recruiting a Senior Archeologist I to join our cultural resources team. The Senior Archeologist is a core member of the team responsible for successfully executing all aspects of project implementation. Under the...

  • Manager of Academic Affairs

    2 months ago

    Pasadena, California, United States Pacific Oaks Children's School Full time

    Job Description:GENERAL PURPOSE:The Manager of Academic Affairs provides comprehensive support to the Academic Affairs (AA) department and the Vice President of Academic Affairs (VPAA). The position is responsible for organizing department events; gathering, organizing, and distributing department resources and documents; managing key regulatory processes;...

  • Customer Service Teller

    2 months ago

    Pasadena, United States Speedy Cash Inc Full time

    **Customer Service Teller - Store 66** at Speedy Cash Pasadena, TX If you are looking for more than a job, join Speedy Cash to start your career! **We are providing new full-time team members with a $1000 New Employee Hiring Bonus!** ***** Paid out in two installments, the first $500 paid out after six months and the additional $500 paid out at 12 months of...