Receptionist

1 month ago


Birmingham, United States Yates Full time
Job Summary:

This position supports a variety of business functions through administrative activities and interactions including internal stakeholders and the public.

Primary Duties:

  • Act as the first point of contact by answering incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department
  • Respond to inquiries about the organization and provide callers with address, directions, and other related information
  • Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel
  • Receive, sort, and route incoming mail
  • Assist with schedule training for all personnel on their first day of employment
  • Maintaining, scanning and data entry of company related documents and other clerical duties as needed, such as filing, photocopying, and collating
  • May assist the Human Resources Department to create and maintain company organizational charts
  • Typing, formatting of documents and data entry
  • May assist with creating powerpoint presentations
  • May assist with expense reconciliation and submittal
  • Filing and archiving of documents
  • May be requested to organize internal and external meetings
  • May coordinate travel arrangement for office/project staff employees
  • Demonstrate Yates Core Values and Principles
  • Follow Yates Code of Conduct
  • Safety Responsibilities and Expectations
    • Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
    • Report all incidents, near hits and hazards to
    • Required to wear and maintain personal
    • Advise fellow employees of hazardous
    • Participate in workplace
    • Comply with statutory requirements, including duty of care.
    • Participate in required and/or assigned training.
    • Provide suggestions to improve
    • Present a mature approach to working
    • Attend prestart and Safety meetings and
    • Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
  • Other related duties as needed and assigned by the Manager in support of the successful completion of the project.
Qualifications:
  • High School Diploma or equivalent
  • Minimum of one (1) year of experience as a receptionist, administrative assistant, or equivalent customer service-related position
Requirements:
  • Experience with multi-line telephone calls
  • Proficient computer skills in Microsoft Office including Excel and Word
  • Experience creating and maintaining organizational charts is a plus
Competencies:
  • Highly developed written and verbal communication skills.
  • Professional, calm, and courteous demeanor
  • Able to plan, organize and prioritize large volumes of work under tight timeframes effectively
  • Excellent organizational skills and attention to detail.
  • The ability to work constructively in a team environment
  • Strong interpersonal and communication skills
  • Ability to prioritize work and multitask

Equal Opportunity Employer, including disabled and veterans.
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