Administrative Officer II

2 weeks ago


Chicago, United States VetJobs Full time
Job Description

Under general supervision, functions in an administrative/supervisory capacity as a personnel administrator for a small City department or for a bureau in a large City department, performing professional personnel administration functions and supervising staff performing related personnel and administrative functions, and performs related duties as required.

ESSENTIAL DUTIES:
  • Acts as a department's personnel administrator, administering personnel programs and supervising staff carrying out personnel activities, personnel processing, and records maintenance.
  • Works with managers to coordinate the interviewing, hiring, and processing of departmental employees.
  • Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions).
  • Oversees the maintenance of timekeeping records and the preparation and processing of payrolls.
  • Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and policies.
  • Provides new employee orientation and coordinates training and staff development activities.Interprets and explains personnel policies and procedures to managers and supervisors.
  • Acts as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs.
  • Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration.
  • Advises managers in initiating, responding to, and resolving issues relating to employee grievances and disciplinary actions.
  • Prepares department's response to equal employment opportunity complaints and discrimination charges.
  • Prepares reports regarding overtime costs, staffing, and personnel activities for management review.Oversees special programs or projects (e.g., student intern program).
  • May serve in a specialized function for the department (e.g., facilities manager, telecommunications liaison)
  • Assists in preparing the department's operating budget.Administers Workers Compensation, OSHA reporting and Safety.
  • Processes and monitors unit expenditures and maintains related budgetary records (e.g., tuition reimbursements, mileage checks, jury duty checks, petty cash reconciliation, purchase of supplies).
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Certificates/Security Clearances/Other

THIS POSITION IS IN THE CAREER SERVICE

Residency Requirement:
All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

Work Location: 111 W. Washington Street, 4th Floor., Chicago, IL 60602

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer

Additional Qualifications/Responsibilities

Qualifications

Minimum Qualifications
Education, Training, and Experience Graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Business Administration, or a directly related field, plus two years of professional personnel experience, or an equivalent combination of education, training and experience.

Preference will be given to candidates possessing the following:
  • Experience in payroll.
  • Experience with HRIS System (collating, calculating, and entering data)
  • Knowledge of relevant human resources regulations, policies, and procedures
  • Experience in HR Projects (i.e. recruitment, hiring, record management, training)


  • Chicago, United States City of Chicago Full time

    **Job Number**:395441** **Description** **JOB ANNOUNCEMENT** **ADMINISTRATIVE SERVICES OFFICER II - EXCLD** **DEPARTMENT OF PLANNING & DEVELOPMENT** **DEPARTMENT OF HOUSING** **Bureau of Operations** **Number of Positions: 1** - (additional vacancies possible pending budget approval) **Starting Salary: $67,656.00** - Under general supervision,...


  • Chicago, United States City of Chicago Full time

    **Job Number**:394466** **Description** **JOB ANNOUNCEMENT** **DIRECTOR OF ADMINISTRATION II** **(FACILITIES MANAGEMENT)** **Department of Family and Support Services** **Number of Positions: 1** **Essential Duties** - Directs staff responsible for office management functions to ensure departmental needs such as office equipment and supplies, graphic...


  • Chicago, United States City of Chicago Full time

    **Job Number**:399281** **Description** **BID/JOB ANNOUNCEMENT** **Administrative Assistant II** **Civilian Office of Police Accountability (COPA)** **Number of Positions: 1 (Additional vacancies possible pending budget approval)** **This position is open to the public and all current city employees covered under the City’s Collective Bargaining...


  • Chicago, Illinois, United States University of Illinois Chicago Full time

    Business/Administrative Associate II (Associate Director of Business Operations)Business/Administrative Associate II (Associate Director of Business Operations)Hiring Department: Occupational TherapyLocation: Chicago, IL USARequisition ID: Posting Close Date: May 19, 2024About the University of Illinois ChicagoUIC is among the nation's preeminent urban...


  • Chicago, United States C&M Legal Search, LLC Full time

    Office Administrator Our client is seeking an Office Administratorto manage the operations of the Chicago office. This position will manage the office's administrative support services, which include paralegals, legal assistants, interns, reception, information technology, and office services. The Office Administrator is responsible for human resources,...

  • Office Administrator

    2 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Mack & Associates, Ltd. is a women-owned and operated business that specializes in placing administrative support in the Chicagoland area. We are a boutique staffing firm located in the Chicago loop and we are seeking an Office Manager to join our team! This is an ideal position for a motivated, numbers-oriented person who thrives in a fast-paced environment...

  • Office Administrator

    2 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Mack & Associates, Ltd. is a women-owned and operated business that specializes in placing administrative support in the Chicagoland area. We are a boutique staffing firm located in the Chicago loop and we are seeking an Office Manager to join our team! This is an ideal position for a motivated, numbers-oriented person who thrives in a fast-paced environment...

  • Office Administrator

    2 weeks ago


    Chicago, United States Mack & Associates, Ltd. Full time

    Mack & Associates, Ltd. is a women-owned and operated business that specializes in placing administrative support in the Chicagoland area. We are a boutique staffing firm located in the Chicago loop and we are seeking an Office Manager to join our team! This is an ideal position for a motivated, numbers-oriented person who thrives in a fast-paced environment...

  • Office Administrator

    2 weeks ago


    Chicago, United States Coyote Logistics Full time

    We're looking for an enthusiastic and organized Office Administrator to join our team. As the first point of contact for Coyote, you'll play a vital role in ensuring a smooth and positive experience for everyone who walks through our doors. You'll wear many hats, handling a variety of administrative tasks while keeping the office running...

  • Warrant Clerk

    4 weeks ago


    Chicago, United States Cook County Sheriff’s Office Full time

    **Warrant Clerk / Administrative Assistant II** **Requisition ID**:00134114** **Organization**: Sheriff's Department **Job Posting**: May 3, 2024, 4:09:21 PM **Closing Date**: May 17, 2024, 11:59:00 PM Full-time A.M. P.M. SEIU Local 73 **Posting Salary**: $24.89 hourly **Cook County** **Sheriff** Job Code: 0047 Job Title: Warrant Clerk /...


  • Chicago, United States US National Archives and Records Administration Full time

    **Duties**: The following are the duties of this position at the GS-11. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position. As an Administrative Officer, you will: - Serve as Administrative Officer and administrative advisor to the Field...


  • Chicago, United States Northwestern Medicine Full time

    The **Administrative Assistant II** reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. **Responsibilities**: - Greets customers and responds to general and specific...

  • Office Administrator

    2 weeks ago


    Chicago, United States Coyote Logistics Full time

    Coyote Logistics is a leading global third-party logistics provider that has moved the industry forward with expertise and integrity for over 15 years. Our strengths lie in our services and solutions, driven by our exceptional people. That's why we're committed to offering a best-in-class employee experience to our global workforce. We're looking for an...


  • Chicago, United States SERVPRO of Logan SquareHumboldt Park Full time

    SERVPRO of Logan Square/Humboldt Park Office Administrator **_Do you love helping people through difficult situations?_** Then, don’t miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage...

  • Office Administrator

    2 weeks ago


    Chicago, United States SERVPRO of Logan SquareHumboldt Park Full time

    Job DescriptionJob DescriptionSERVPRO of Logan Square/Humboldt Park Office AdministratorDo you love helping people through difficult situations?Then, dont miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire...


  • Chicago, United States Marex Services Group, LLC Full time

    Diversified. Resilient. Dynamic. Marex is a global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets. The Group provides comprehensive breadth and depth of coverage across four core services: Market Making, Clearing, Hedging and Investment...


  • Chicago, United States Urban Kayaks Full time

    **INSTRUCTIONS ON APPLYING**: - 312-965-0035 - Riverwalk Location: 435 E. Riverwalk South / Chicago, Il 60601 - Lakefront Location:110 N. Lakeshore Dr / Chicago, Il 60601 Interested in outdoor jobs in Chicago? Urban Kayaks is always looking for new talent to join our crew of outdoors enthusiasts! The office administrator ensures that every customer is...


  • Chicago, United States Lakeshore Recycling Systems, LLC Full time

    Job DescriptionJob DescriptionThe CompanyLRS is the industry leader in providing innovative and environmentally responsibly waste and recycling solutions. Our team delivers exceptional service and value through relentless commitment to customer satisfaction and preservation of the environment. Through our safe and innovative approach to waste diversion, LRS...


  • Chicago, United States Chicago Public Schools Full time

    Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 340,000 students in 600 schools and employing nearly 36,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each...


  • Chicago, United States CNO Financial Group Full time

    Overall Job SummaryReporting directly to the Branch Sales Manager, the Branch Office Administrator (BOA) assists the field management team with daily operations to reach branch goals. The BOA will perform a broad range of administrative processes and activities related to core areas such as: Administrative Support & Business Processing, Compliance, as well...