HR Representative

3 months ago

San Diego, United States Werfen Full time

Overview:

Werfen

Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.

Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. Were passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.

Position Summary:

The position serves as the first point of contact for employees at all levels within the organization and directs employees to the proper resources within HR for assistance. This job supports the Human Resources department in providing strong administrative support on all HR related projects and activities, including but not limited to new hire administration and onboarding coordination, database administration, data tracking and input, and providing benefits support and other administrative tasks. This role will also assist with working on projects in areas such as employee relations related activities, maintenance of employee records to ensure compliance with all state/federal laws, and monitoring and tracking other employee related records and information.

Responsibilities:

Key Accountabilities:

  • Attends to daily employee inquiries.
  • Assists employees with questions on policies, benefits, or other related HR issues.
  • May support recruiting efforts such as: internal job posting program, scheduling interviews, sourcing candidates, interviewing candidates, sending offer letters, handling employment verifications, and adding to a positive candidate experience.
  • May assist in arranging and tracking temporary help, as necessary.
  • Completes internal forms to communicate employee changes to Payroll Department (Transfers, Terms, LOA, retroactive salary changes, retroactive benefits changes)
  • Assists with the bi-weekly payroll (e.g., resolving timecard discrepancies)
  • Handles on-boarding of new employees, including preparing new hire paperwork, assisting with new hire orientation, and following up with new hire employees to ensure a smooth transition.
  • Performs general administrative tasks including but not limited to; scheduling department meetings, handling employee files and I-9 (E-Verify) verification and file maintenance, Hepatitis B forms, Job Descriptions, employee document copying and replenishment, processing invoices, and ordering supplies.
  • Enters data into HR systems such as ADP HR Portal, SAP, training websites, recruiting sites and other HR/recruitment related systems.
  • Assists with organizing HR training initiatives for employees.
  • Handles unemployment claims as needed.
  • Administers various employee programs, including Scholarship Program, Service Awards, Flu Clinic and Benefits Fair.
  • Interacts daily with plant employees and various departments to complete tasks.
  • Other duties as requested; including but not limited to participating in special projects.

Networking/Key relationships

To be determined based on department needs

Qualifications:

Minimum Knowledge & Experience required for the position:

  • High school diploma or equivalent.
  • Minimum of One (1) year previous HR experience.


Skills & Capabilities:

  • Basic knowledge of general HR principles and practices.
  • Ability to learn and navigate various online websites, databases, and HR systems comfortably and confidently.
  • Technologically savvy with strong MS Office skills, particularly with Word, PowerPoint, and Excel
  • Ability to learn and navigate various online websites, databases, and HR systems comfortably and confidently.
  • Experience interacting with and maintaining confidential information.
  • Exceptional research and data compilation skills
  • Highly organized and detail oriented.
  • Effective communication skills, both verbal and written as well as an ability to be discreet and respectful towards others
  • Ability and willingness to provide exceptional service to our employees and third-party
    vendors.
  • Strong collaboration and team working skills.
  • Familiarity with federal, state, and local laws governing employment.


Travel requirements:
No travel required.


Acknowledgement:
The above statements are intended to describe the general nature and level of work being
performed by the incumbent. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for this position.
I have read and understand the job description for my position. I agree to comply with the corporate compliance policy and all laws, rules, regulations, and standards of conduct relating to my position.
I understand that this does not constitute or contain a contract or employment promise of any kind. Nothing contained herein modifies the at-will nature of my employment with Werfen.

Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individuals race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact NAtalentacquisition@werfen.com for assistance.

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