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Event Logistics Coordinator

2 months ago

Austin, United States Austral Education Group Full time

Main Responsibilities:

  • Identify, make arrangements with and coordinate payment for meeting venues (classrooms, boardrooms, etc)
  • Identify restaurants and spaces for various meals (breakfast, lunch, dinner, reception) and coordinate said meals.
  • Identify vet (following Austral Group protocols) and make necessary arrangements with local transportation company for group transfers.
  • Suggest cultural activity for group and coordinate details.
  • Identify and coordinate participant gifts & care packages
  • Gather information on local diseases protocols, both government-mandated and provider-required.
  • Coordinate on ground practical details for events organized by Austral Group for every visiting group.
  • Keep strict budget control, being resourceful in providers, keeping in mind quality and Austral Standards.
You will excel in this position if you are:
  • Highly organized and detail-orientated.
  • Possess excellent interpersonal skills.
  • Ability to negotiate pricing and payment terms with providers.
  • An independent worker, able to multitask and work in collaboration while simultaneously managing various deadlines.
  • Ability to deal with unexpected challenges while keeping professional demeanor.
Qualifications & Experience:
  • Advanced level of English.
  • Bachelor's degree.
  • Highly desirable experience in events and/logistics.
  • Strong communications and interpersonal skills, creativity, flexibility and a positive attitude.
  • Good user level experience with Google Workspace.

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