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Administrative Support Assistant III

2 months ago

Tucson, United States University of Arizona Full time

Position Highlights The Clinic Administrative Assistant provides clerical support to the operations of the Psychology Department's Clinical Psychology Program. This position serves an essential role in the daily operations of the program's training clinic (i.e., the Behavioral Health Clinic) and maintaining the program's APA and PCSAS accreditations in clinical psychology. The Clinic Administrative Assistant functions in these roles by being proficient, with minimal supervision, in the use of various tools (e.g., Microsoft Office Products, Qualtrics, REDCap, etc.) to support electronic record keeping, electronic payment and clinic scheduling, documentation of clinic procedures and learning materials, electronic scheduling among program members, and electronic tracking of doctoral student training. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here . Duties & Responsibilities Assisting the Director of Clinical Training with a variety of tasks that contribute directly to the program's APA and PCSAS accreditation in clinical psychology, including gathering data electronically from students, faculty, and alumni of the program, maintaining records, and submitting reports promptly when requested by our accreditation bodies. Assisting the Clinic Director with daily operations of the Behavioral Health Clinic, including: tracking and processing payments; ensuring clinic materials and supplies are ordered and sufficiently stocked; assisting with patient/client recruitment and communications; providing administrative support to student clinicians and clinic volunteers. Assisting the Clinical Program with payments and scheduling, and miscellaneous clerical responsibilities in the service of the program. This individual works with the Clinic Director and Director of Clinical Training to make approved payments for program-level expenses (e.g., accreditation renewal) and to schedule program-level meetings. Minimum Qualifications Minimum of 5 years of relevant experience, or equivalent combination of education and work experience. High school diploma or equivalent, or equivalent learning attained through experience required. Preferred Qualifications FLSA : Non-Exempt Full Time/Part Time : Part Time Number of Hours Worked per Week : 20 Job FTE : .50 Work Calendar : Fiscal Job Category : Organizational Administration Benefits Eligible : Yes - Full Benefits Rate of Pay : $20.33-$25.41 Compensation Type : hourly rate Grade : 5 Compensation Guidance : The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity. Grade Range Minimum : $20.33 Grade Range Midpoint : $25.41 Grade Range Maximum : $30.49 Career Stream and Level : OC3 Job Family : Administrative Support Job Function : Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies : 1 Target Hire Date : 8/21/2024 Open Date : 8/14/2024 Open Until Filled : Yes Documents Needed to Apply : Resume and Cover Letter Diversity Statement : At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Notice of Availability of the Annual Security and Fire Safety Report : In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. #J-18808-Ljbffr