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Executive Assistant to the Chair

1 month ago

New York, United States Single Family Office Full time

Executive Assistant, Office of the Chairman

Company Description

We are a New York-based single-family office with a presence in the real estate, banking, and fintech sectors in the United States and globally, with AUM over $4bn USD.

Role Description

We are seeking to hire an experienced professional to join the Office of the Chairman offering general administrative assistance to the Chairman on a daily basis. This is an EXCELLENT opportunity to join a great family office with a strong and welcoming culture, and opportunity to work with reputable internal and external stakeholders. 

The ideal candidate is highly organized, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.

This role is based in New York, NY, or Fort Lee, NJ (depend on business need) and is for an immediate start.

Responsibilities

  • Ensure supported executives are prepared with all materials and information for meeting, events, and travel by compiling reports and/or presentations.
  • Complex calendar management - keep the Office of the CEO on track with key meetings and discussions, to ensure adequate, regular, and high-quality follow-up
  • Organizing information and information flow across the fund’s ecosystem. 
  • Ability to treat sensitive and confidential information with appropriate discretion
  • Engagement with external stakeholders; responding to emails, calls, and general requests on behalf of executives as needed
  • Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
  • Generate reports in Excel and PowerPoint
  • As needed involvement in projects

Qualifications

  • Outstanding verbal and written communication in English and at least one of the following languages: Mandarin Chinese, Cantonese. Understanding of Spanish or Portuguese a plus
  • 3+ years of administrative support experience within a fast-paced professional environment - private equity, investment banking, law firm, or professional services experience a plus
  • Experience working with senior leadership roles preferred
  • Strong attention to detail, follow-up, and excellent organizational skills
  • An extremely high level of professionalism and cultural sensitivity
  • A basic understanding of M&A, private investing, and/or Real Estate a plus
  • Ability to function professionally under pressure. Strong sense of urgency, adaptability, flexibility, and resourcefulness.
  • Occasional travel and after-hours work may be required
  • Bachelor’s degree and above

To Apply: Please submit your resume directly on LinkedIn. Applications will be reviewed on a rolling basis.