Administrative Support

1 month ago


Boston, United States Sigma Full time
744224 Administrative Support, Boston, MA, 3 Months Contract
Sigma,Inc. is looking for Administrative Support to work onsite as a Contractor in client location at Boston, MA.

This is with Commonwealth of MA and Dept of Public Health. Will be required to work onsite at 250 Washington Street.

Description:
Provide administrative and technical support for A&F Contract team; Assist Director of Contracts and Payments on some related contract activities.

Duties and Responsibiltiies:
  • Data entry of bulk-transactions of various unit codes assigned by A&F Contract staff. Tasks will be reviewed and assigned by his/her supervisor.
  • Edit PDF documents and combine file documents requested by POS, Program Staff, and A&F Contract Staff.
  • Help monitor PTS inbox workflow - to ensure tasks are being completed by all parties.
  • Review Contract Data Collection spreadsheet in Teams in comparison to the current data in PTS to ensure that data are entered correctly.
  • Review budgets in EIM, making sure they are in pending status for contracts that will be processing a decrease, account change, line-item edits and change in date of services.
  • Drop off VC/VCM paperwork to the 8th floor as needed.
  • Copy and print documents from shared drive, X drive, PTS, Teams, EIM, and emails as needed.
  • Make copies and assemble packets as needed.
  • Extract procurement documents in the Procurement channel folders and upload them to the A&F Contract Teams folder for contract processing.
  • Data entry of PC encumbrance in PTS once paperwork is verified by A&F Contract staff.
  • Help with the follow-up of tasks need to be submitted or completed by Program Staff, Account Analyst, POS and A&F Contracts staff to ensure contract transactions are completed timely and promptly.
  • Assist the Director of Contracts and Payments on contract related activities and other assignments which will be discussed with his/her supervisor if such assigned duties are requested.


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