Marketing Coordinator Hybrid

2 months ago

Chicago, United States Klein and Hoffman Full time
Job Details

Level
Experienced

Job Location
Klein & Hoffman -Chicago - Chicago, IL

Position Type
Full Time

Education Level
Bachelors Degree

Job Shift
Day

Job Category
Marketing

Description

Klein & Hoffman (K&H) is seeking a Marketing Coordinator to support our dynamic and innovative marketing team

Hybrid schedule 3 days in the office and 2 days remotely flexible days/working hours.

The Marketing Coordinator will support the firm's Chicago, Philadelphia, and Milwaukee offices.
Klein & Hoffman is a five-time award recipient of Chicago's Top Workplaces by Crain's Chicago Business.

work alongside the Director of Marketing and liaise with our engineering, architectural, and admin team members. The position involves frequent communication, and you will be responsible for supporting the marketing department in developing & maintaining a comprehensive range of marketing materials and resources, including proposals, brochures, case studies, resumes, templates, images, intranet & website content, contacts, and promotional items. Qualified candidates should exhibit both proficiency and enthusiasm for learning about professional services marketing.

We're looking for a self-starter; someone who's ready to dive into various tasks from proposal development and presentations to brainstorming, branding, and managing our content library. As a Marketing Coordinator, you will be responsible for efficiently handling multiple priorities, information, and tasks in a deadline-driven environment, ensuring their completion with a strong emphasis on detail and quality.

But wait, there's more This is not a "digital marketing" position - this is an opportunity to assist in managing the entire marketing department and being the point person for all things marketing to all K&H team members. In this position, you'll frequently collaborate and communicate with all team members throughout our organization, so having the ability to comfortably connect and engage with people from various backgrounds is a must. Additionally, you'll tackle day-to-day and routine tasks and get to take part in the creative aspects of marketing. You'll need to be proactive, organized, and enjoy working both collaboratively and independently. We believe in working hard and having fun, and we want you to be a part of our teamTo learn more about our firm, visit kleinandhoffman.com and explore our social media pages on LinkedIn and Facebook

Responsibilities/Areas of focus for this position:

Proposals: You'll oversee the proposal response process, collaborating with the assigned Project Principal and project team to assemble high-quality, professional proposal deliverables.

Presentations: Develop and coordinate business development client presentations and proposal shortlist interview presentations in partnership with the project team, ensuring clear and impactful messaging.

Content Library: Maintain our content library by ensuring all marketing collateral is up-to-date and consistently adheres to brand standards.

Marketing Merchandise/Inventory: Research new leads while organizing and maintaining our marketing inventory, keeping an eye on current trends and opportunities.

Events & Conferences: Provide support to K&H team members by supplying the required merchandise for tradeshows and events, as well as coordinating booth layout and setup. Assist the Director of Marketing and HR Manager with internal events, including planning, setup, and production.

Social Media: Create engaging social media posts for the content calendar and publish them across the firm's social platforms, reinforcing our brand's professional online presence.

Duties
  • Attends proposal-kickoff meetings and assists with the preparation of proposal materials, including gathering, verifying, and ensuring that the various aspects of proposals, resumes, project sheets, are accurate and delivered in a timely manner.
  • Lead the development of proposal materials including coordination and production of deliverables across all stages of the process.
  • Work with Director of Marketing to prepare responses to RFPs/RFQs and to assemble high-quality custom packages and presentations.
  • Organize, update and format marketing collateral (resumes, case studies, project lists, organizational charts, etc.), while maintaining consistency, quality, and corporate branding
  • Create and update resumes, portfolio pages, presentations and related marketing materials using our design templates as inspiration and working within our brand standards.
  • Participate in the development of collateral that supports our markets, offices and services.
  • Provide marketing research for overall market/office strategy, as well as for individual clients and pursuits.
  • Provide administrative support for the marketing department including disseminating information, data entry, proofreading, filing, copying, sending out packages.
  • Update and maintain our CRM system and leverage its reporting capabilities.
  • Maintain marketing files and collateral inventory.
  • Establishes and maintains effective and collaborative working relationships with senior management and with staff.
  • Assists with managing the company's brand through social media outlets
Qualifications
  • Bachelor's degree in marketing or related field.
  • A minimum of 2 years of marketing experience with a professional services firm; A/E/C industry preferred.
  • Highly motivated, takes initiative and thrives in a fast-paced environment.
  • Strong interpersonal skills, with the ability to confidently and effectively communicate and engage with people from diverse backgrounds in both one-on-one and group settings.
  • Conscientious and flexible, with a strong work ethic and team-player attitude.
  • Strong time management, prioritization, and customer service skills.
  • Excellent written and verbal communication skills; ability to adapt to different communication styles and apply corporate brand guidelines.
  • Intermediate to expert experience with Adobe InDesign, Microsoft Office, and PowerPoint. Awareness of software such as Photoshop, Illustrator, Deltek Vision.
    To Apply:

    To be considered for this position, please submit a resume and qualifications for the role to marketing@kleinandhoffman.com

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