Senior Administrative Assistant
2 weeks ago
The University of Virginia seeks 2 Senior Administrative Assistants to join the Department of Family Medicine within the School of Medicine. The Senior Administrative Assistant will provide administrative support for a group of clinical and research faculty. The incumbent's responsibilities include calendar management, website maintenance, meeting minutes, assisting with PowerPoint slides, managing grant/manuscript references in RefManager or EndNote, professional development reimbursement to faculty, and other clerical duties as assigned. The chosen candidate will have a demonstrated capacity to work independently as well as the ability to make decisions based on standard operating procedures and policies, or per the guidance of leadership. The Senior Administrative Assistant will report to the Administrative Team Leader. Responsibilities: Provide advanced, administrative coordination to support office operations and special projects. Arrange business travel, coordinate meetings, and support agenda management and expense tracking. Maintain website and update faculty CVs. Scholarly reference management and assist with grants as needed. Compile data for preparation and editing for senior leaders. Review and answer correspondence, screen callers and visitors, and handle confidential matters. Manage electronic files and produce/edit reports and documents. Serve as the point of contact for facility, equipment, or service calls. Organize meetings and materials for special events. Schedule and coordinate meetings, educational events, and travel. Monitor calendars, bringing pertinent items and dates to the attention of medical professional personnel. Track expenditures with receipts or other relevant documentation and prepare and/or process reimbursement requests. Provide assistance with the coordination of the interview and selection process, credentialing process, and graduation verification. Provide assistance to department leadership to ensure operations are executed on schedule, provide facilities support and resources are used efficiently. In addition to the above job responsibilities, other duties may be assigned. Qualifications: High School diploma with four years of relevant experience is required. Bachelor's may substitute for experience. Must have excellent written and verbal communication skills. Must be detailed-oriented with strong organizational skills and have the ability to manage multiple tasks in a busy environment. Strong computer skills and proficiency in MS Office (Publisher, Word, Outlook and Excel) is required. Administrative experience in academia experience preferred. Hiring Range: $17.50/hour - $31.99/hour commensurate with education and experience. This position will remain open until filled. This is a Non-Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Eric Allen, Academic Recruiter at uth9qhvirginia.edu. Please apply Here. and search for R0066181. Required Application Materials: CV Cover Letter Contact information for 3 references Please note multiple documents can be submitted in the CV/Resume Box. Applications that do not contain all the required documents will not receive full consideration . The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
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Senior Administrative Assistant
2 weeks ago
Charlottesville, United States The University of Virginia Full timeAdministrative Leads are engaged in administrative support and provide direction to multiple administrative staff. They are responsible for coordinating all administrative support operations across a large staff. They oversee others performing admini Administrative Assistant, Administrative, Senior, Operations, Assistant, Healthcare, Technology
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Intermediate or Senior Administrative Assistant
2 weeks ago
Charlottesville, United States The University of Virginia Full timeThe Department of Neurosurgery at the University of Virginia School of Medicine seeks applications for an Intermediate or Senior Administrative Assistant. An Intermediate Administrative Assistant perform clerical and administrative work to support a Administrative Assistant, Media, Senior, Administrative, Support Staff, Assistant, Healthcare, Technology
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Senior Administrative Assistant
6 months ago
Charlottesville, United States Commonwealth of Virginia Full timeThe University of Virginia seeks a Senior Administrative Assistant to join the Department of Family Medicine within the School of Medicine. The Senior Administrative Assistant will provide administrative support for a group of clinical and research faculty. The incumbent’s responsibilities include calendar management, website maintenance, meeting minutes,...
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Senior Administrative Assistant
1 month ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob Title: Senior Administrative AssistantThe University of Virginia seeks a highly skilled and organized Senior Administrative Assistant to join the Department of Family Medicine within the School of Medicine.Responsibilities:Provide advanced administrative coordination to support office operations and special projects.Arrange business travel, coordinate...
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Administrative Assistant
4 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide clerical and administrative support to the Biorepository and Tissue Research Facility (BTRF) team. The successful candidate will work under the general direction of a supervisor and have a demonstrated capacity to work independently and make decisions based on standard operating...
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Charlottesville, United States Commonwealth of Virginia Full timeThe Department of Surgery is seeking applicants for a Grants and Contracts Assistant, Specialist, Administrator, or Senior Administrator to support our growing Division of Surgical Sciences, our clinician scientists, and our translational research efforts. Qualified candidates must possess a comprehensive understanding of grants and contracts administration....
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Senior Medical Administrative Coordinator
1 month ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Department of Orthopaedic Surgery at the University of Virginia School of Medicine is seeking a highly skilled and experienced Senior Medical Administrative Coordinator to join its administrative team. This is a critical role that requires exceptional organizational, communication, and problem-solving skills to provide high-quality...
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Personal Care Assistant
4 weeks ago
Charlottesville, Virginia, United States Commonwealth Senior Living Full timeSenior Caregiver OpportunityWe are seeking a compassionate and dedicated Senior Caregiver to join our team at Commonwealth Senior Living. As a key member of our care team, you will provide personalized support and care to our residents, ensuring their physical and emotional needs are met.Responsibilities:Provide personal care and assistance with daily living...
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Intermediate or Senior Administrative Coordinator
6 months ago
Charlottesville, United States Commonwealth of Virginia Full timeThe Department of Neurosurgery at the University of Virginia (UVA) School of Medicine seeks applications for Intermediate/Senior Administrative Coordinator. The individual will work primarily in the UVA Gamma Knife Center and also assist with Brain Tumor Related Focused Ultrasound studies. Be a part of these highly impactful programs at UVA. The successful...
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Administrative Assistant
5 months ago
Charlottesville, United States Commonwealth of Virginia Full timeBiorepository and Tissue Research Facility (BTRF) is seeking Administrative Assistant to perform clerical and administrative work to support the BTRF activities. They work under the general direction of a supervisor, and have a demonstrated capacity to work independently as well as ability to make decisions based on standard operating procedures and...
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Certified Nursing Assistant
4 weeks ago
Charlottesville, Virginia, United States Sunrise Senior Living Full timeJob SummaryWe are seeking a Certified Nursing Assistant to join our team at Sunrise Senior Living. As a CNA, you will play a vital role in providing high-quality care to our residents, ensuring their physical, emotional, and social needs are met.Responsibilities:Assist residents with daily living activities, such as bathing, dressing, and groomingProvide...
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Certified Nursing Assistant
4 weeks ago
Charlottesville, Virginia, United States Sunrise Senior Living Full timeJob SummaryWe are seeking a Certified Nursing Assistant to join our team at Sunrise Senior Living. As a CNA, you will play a vital role in providing high-quality care to our residents, ensuring their physical, emotional, and social needs are met.Responsibilities:Assist residents with daily living activities, such as bathing, dressing, and groomingProvide...
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Senior Living Community Director
4 weeks ago
Charlottesville, Virginia, United States Commonwealth Senior Living Full timeExecutive Director Job SummaryWe are seeking an experienced and compassionate Executive Director to lead our senior living community. As the CEO of the community, you will oversee the planning, direction, and implementation of all programs and policies, ensuring the efficient and effective administration and execution of our business plan.Key...
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Executive Assistant to Senior Executive
1 month ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to support the Department of Mechanical and Aerospace Engineering. The successful candidate will provide advanced secretarial and administrative support to senior executives, performing a wide range of duties that require discretion, confidentiality, and a high level of...
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Senior Administrative Coordinator
6 months ago
Charlottesville, United States Commonwealth of Virginia Full timeThe School of Education and Human Development (EHD) seek applicants for a Senior Administrative Coordinator for the Education Leadership, Foundations & Policy | UVA School of Education and Human Development (virginia.edu) (EDLF). Under the direction of the Education Leadership, Foundations and Policy (EDLF) Department Administrator, the incumbent undertakes...
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Senior Medical Administrative Coordinator
6 months ago
Charlottesville, United States Commonwealth of Virginia Full timeThe Department of Orthopaedic Surgery, University of Virginia School of Medicine, seeks a Senior Medical Office Coordinator to join its administrative team. The successful candidate will be responsible for providing high-quality administrative assistance to multiple physicians and physician assistants (PAs) in the following aspects including prioritizing...
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Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Division of Pulmonary and Critical Care Medicine in the Department of Medicine at the University of Virginia seeks a full-time Senior Grants and Contracts Administrator or Grants and Contracts Administrator to work with the faculty researchers. This role will provide pre-award, post-award, or a combination of grants and contracts job duties in...
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Caregiver for Seniors
1 month ago
Charlottesville, Virginia, United States Commonwealth Senior Living Full timeJob Title: Caregiver for SeniorsWe are excited to share that we are hosting Open Interviews every Wednesday.Join us for our upcoming event to explore the many new and exciting, in-demand careers with representatives from each department in one location.Event Details:When: Every Wednesday from 10AM-12PMAbout the Role:Do you have a passion for working with...
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Charlottesville, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia is seeking an Executive Assistant to provide administrative support to the Office of the Senior Associate Dean for Research at the University of Virginia School of Medicine. The successful candidate will be responsible for managing the Senior Associate Dean's calendar, scheduling meetings, and coordinating group...
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Clinical Department Assistant Administrator
6 months ago
Charlottesville, United States Commonwealth of Virginia Full timeThe Department of Anesthesiology seeks an Assistant Administrator to provide administrative oversight, coordination, and special project management of the executive leadership team. The incumbent will aid in ensuring efficient business operations, defining and implementing strategic plans, and overseeing compliance with internal controls and policies to...
