Intermediate or Senior Administrative Coordinator

6 months ago

Charlottesville, United States Commonwealth of Virginia Full time
The Department of Neurosurgery at the University of Virginia (UVA) School of Medicine seeks applications for Intermediate/Senior Administrative Coordinator. The individual will work primarily in the UVA Gamma Knife Center and also assist with Brain Tumor Related Focused Ultrasound studies. Be a part of these highly impactful programs at UVA.

The successful candidate will be expected to:
Prepare and type manuscripts for scientific publications and prepare slides for oral presentations.
Prepare grant and clinical trial documents
Answer phone lines.
Manage calendars.
Support clinic preparation and scheduling.
Transcribe notes and letters, including from film conference and other administrative transcription.
Review and prioritize incoming faxes and mail.
Coordinate travel arrangements and reimbursements.
Assist with data entry and queries in databases.
Monitor and order supplies.
Assist with coordination of educational conferences.
Update faculty CVs.
Document scanning and management.

Minimum Requirements: Intermediate Administrative Coordinator
Education: High school diploma. Bachelor's degree substitutes for experience minimum.
Experience: Four years of medical office experience.
Expertise with Microsoft Office and strong computer skills required. Familiarity with Epic and TravelUVA preferred.

Minimum Requirements: Senior Administrative Coordinator
Education: High school diploma. Bachelor's degree substitutes for experience minimum.
Experience: Six years of medical office experience.
Expertise with Microsoft Office and strong computer skills required. Familiarity with Epic and TravelUVA preferred.

This position is a restricted position and is dependent upon project need, availability of funding and performance.

This is a Non- Exempt l evel, benefited position . For more information on the benefits at UVA, visit www. hr.virginia.edu/benefits.

This position will remain open until filled.

The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

To Apply:

External applicants please apply through our job board at

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs', and then search R0061678 .

Complete an application and attach:

• Cover Letter

• Resume/CV

For questions about the position, contact Paul Doherty at

For questions about the application process, contact Jon Freeman at

For more information about UVA and Charlottesville community, visit UVA Life and EmbarkUVA .

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.

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