Human Resources Senior Clerk

3 weeks ago

Sioux City, United States Woodbury County Full time

This position has direct responsibilities; employment; EEO, Affirmative Action Plan, FMLA, performance evaluations, project work, and intermediate clerical and reception duties. Work is performed under the direct authority of the County Human Resource Director. Typical Duties: Assist in answering incoming calls and greeting visitors to the department, responding to inquiries and/or referring visitors to appropriate resources, including Benefits, Payroll, and job inquiries. Maintain accurate and up-to-date job descriptions for County positions, drafting job descriptions to include functions, reporting relationships, job requirements, essential skills, and physical/mental requirements of positions. Administer County FMLA policy according to Federal/State requirements, including educating and answering employees' questions, updating forms, maintaining employee files, tracking hours used, and sending and evaluating each form to determine eligibility for FMLA. Handle confidential information related to collective bargaining, personnel issues, benefit matters, and departmental operations. Update Human Resource department webpage. Maintain an accurate electronic file system of official documents, periodicals, reports, forms, and correspondence which may be of a confidential nature. Track and file employee performance evaluations from Department Directors/Managers/Supervisors and Board of Supervisors and update forms as needed. Assist in verifying the accuracy of payroll pursuant to employment agreements. Conduct and process new hire orientation services with new employees and provide the new hire packets to each, including insurance forms and IPERS enrollment forms, W-4's, I-9's, and Centralized Employee Registry forms. Enroll and update employees' life and vision insurance. Prepare and submit the County's Affirmative Action Plan to the director and other Departments as needed. Prepare and submit the annual EEO report to the federal government in a timely manner. Ensure compliance with military leave. Maintain and update employment laws postings on employee bulletin boards as required by Federal and State requirements. Assist with internal and external job recruitment policy by posting jobs internally and externally, preparing and placing advertisements in newspapers, publications, internet, NEOGOV, and other employment services. Negotiate prices with various publications and media advertisements for County job vacancies. Maintain and post job descriptions in NEOGOV and keep all designated records current for the best possible information access and control. Assist Emergency Management Coordinator with County employee credentialing. Assist with pre-employment physical and drug screening appointments, background checks, and notify new employees and department. Handle special projects and carry out other assigned work as required by supervision within the scope of general authority and responsibility. Assist with scanning of Human Resources information and files. Prepare Excel spreadsheets of necessary documentation of required or requested information. Assist county employees with open enrollment forms. Assist in creating and distributing the County Newsletter. Ensure that all assignments are completed in a thorough and accurate manner. Attendance is required. Minimum Education and Experience Required to Perform Essential Functions: Minimum two (2) year Associate's degree or equivalent, Bachelor's degree preferred OR any combination of education and experience equivalent to meet requirements, prior related experience in human resources. Ability to tactfully and courteously communicate with others by means of the spoken word in clearly spoken English. Knowledge of general office equipment and procedures. Accurate proofreading. Computer skills: Excel, Microsoft Word, Outlook, and Publisher. Mathematical ability. Ability to set priorities regarding assignments and follow through to completion. Good recordkeeping skills. Personal maturity to safeguard confidential information. Candidate for hire must successfully pass a background check, a physical examination, background screen, and drug screen prior to employment. ALL REQUIRED DOCUMENTS MUST BE SUBMITTED WITH THE APPLICATION; OTHERWISE, THE APPLICATION WILL NOT BE FORWARDED. Woodbury County application is required. A resume and cover letter are preferred. DEADLINE FOR RECEIPT OF APPLICATIONS: 4:30 P.M., Sunday August 25th 2024 Woodbury County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will consider reasonable accommodations for qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the Employer. #J-18808-Ljbffr

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