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Receptionist

1 month ago

Doral, United States Leeds Professional Resources Full time

Job Summary: We are seeking a friendly, organized, and professional Receptionist to join our team. The Receptionist will be the first point of contact for our company and will play a crucial role in creating a welcoming environment for clients, visitors, and employees. The ideal candidate will have excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

  • Greet and welcome visitors in a warm and professional manner, directing them to the appropriate personnel or department.
  • Answer, screen, and forward incoming phone calls while providing basic information when needed.
  • Manage the reception area, ensuring it is tidy, presentable, and equipped with all necessary materials (e.g., brochures, forms).
  • Handle incoming and outgoing mail and packages, distributing them promptly to the correct recipients.
  • Schedule and coordinate meetings, appointments, and conference calls, managing the companys calendar efficiently.
  • Maintain office security by following safety procedures and controlling access via the reception desk.
  • Assist with various administrative tasks such as data entry, filing, and managing office supplies.
  • Provide general support to visitors, including answering inquiries and assisting with any requests or concerns.
  • Manage the sign-in process for guests and ensure visitor logs are accurately maintained.
  • Coordinate with internal teams to ensure that reception operations run smoothly and effectively.

Qualifications:

  • High school diploma or equivalent; additional certification in office management or related field is a plus.
  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., fax machines, printers).
  • Strong organizational and multitasking abilities with a keen attention to detail.
  • Excellent verbal and written communication skills.