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Project Administrator

3 months ago

Syracuse, United States C2AE Architecture Full time

Join a firm where your voice matters and your work makes a difference. C2AE is a growing team of technical and creative people who plan, design, and deliver enduring solutions for enterprise clientsalways in service of passion for our craft. We are seeking collaborative problem solvers to join our team and create ahead.

What does it take to be successful at C2AE as a Project Administrator?

* Organized and meticulous about details. * Ability to be flexible with a variety of day-to-day tasks. * Highly collaborative and team oriented. * Someone who has the ability to influence and empower others to work towards a common goal.

The primary role of the Project Administrator is to provide administrative support for project managers and technical professionals on engineering and architecture projects.

Essential Skills & Abilities

* Ability to organize and triage priorities based the scope of work and project deadlines. * Proficient in the use of Microsoft Office software and Microsoft Business Essentials communication tools. * Ability to learn and navigate through numerous databases. * Skilled in effective written and verbal communication. * Ability to produce accurate detailed documents. * Demonstrate experience in collaborating with others. * Able to independently follow established administrative standards and procedures. * Skilled in coordinating schedules and setting up meetings and appointments. * Willingness to learn the process for Engineer Joint Contract Document Committee (EJCDC) and American Institute of Architect (AIA) contract documents.

Technical Administrative Support (65%)

* Assist Project Managers in the management of engineering and architecture projects, including but not limited to: * Preparing proposals * Managing EJCDC and AIA contract documents * Construction administration support * Facilitating project invoicing and collections * Closing out of projects * Management of project information in project management/accounting database (Deltek VantagePoint), including data entry and report generation. * Assist engineers and architects in the development of technical engineering studies and reports and specifications.

General Administrative Support (25%)

* Assists all other departments/disciplines as necessary to ensure the C2AE teams are supported effectively; this may include but not limited to: * Assist technical professionals in arranging subscriptions, conferences, and other professional development endeavors. * Complete special projects as assigned by Project Managers. * Participate in the reception of visitors during others breaks, lunches, and absences. * Scheduling of meetings and site visits for and by technical professionals.

Education/Experience Qualifications

* High School Diploma or equivalent required. * 5+ years of experience in an administrative assistant role desired. * Work experience in construction administration, consulting, or design firm preferred. * Associates degree desired.

Work Environment

* Work will be performed indoors in an office setting with prolonged sitting or standing for long periods of time.

Hours

8:00am - 5:00pm (flexible)

Wage

$19.00 - $25.00/hour

Terms of Employment and Benefits:

* Hourly, full-time, exempt, benefits, position. * A collaborative and professional environment. * Work-life purpose and fulfillment. * Competitive compensation. * Health, dental, and vision insurance and flex-spending accounts. * 401(K) retirement plan options with up to a 5% match. * Financial wellness and HSA programs offered.

Equal Opportunity

C2AE provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, working conditions, leaves of absence, compensation, and training.