Administrative Coordinator

4 days ago


Syracuse, New York, United States Synthetic Turf Resources (STR) Full time
Job Purpose

The Administrative Assistant will play a crucial role in ensuring the optimal profitability of ongoing jobs and bids at Synthetic Turf Resources (STR).

Duties and Responsibilities

The successful candidate will be responsible for:

  • Project Understanding

Develop a thorough understanding of the scope, goals, and timeline of each project to ensure seamless execution.

Communication

Regularly communicate with project teams and suppliers to ensure timely project schedules and updates.

Production Operations

Develop knowledge of production operations to identify areas for improvement and optimize efficiency.

Project Dashboard

Maintain a comprehensive project dashboard to track progress and identify potential issues.

Job Sheet Management

Update and track job sheets to ensure accurate project documentation.

Bid Management

Update and track all bids won and lost to inform future project decisions.

Job Supervisor Handoff

Assist with job supervisor handoff meetings to ensure smooth project transitions.

Financial Management

Prepare and manage job billings and manage monthly accounts receivable.

Inventory Management

Monitor and maintain inventories of production supplies and materials.

Administrative Support

Assist the Project Administrator, Sales Manager, and Estimator with day-to-day tasks.

Supplier Management

Manage and approve supplier and subcontractor invoices.

Mailings and Submittals

Manage outgoing mailings for public bids and job submittals.

Please note that this description is not exhaustive and duties, responsibilities, and activities may change at any time with or without notice.



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