Administrative Coordinator
4 days ago
The Administrative Assistant will play a crucial role in ensuring the optimal profitability of ongoing jobs and bids at Synthetic Turf Resources (STR).
Duties and Responsibilities
The successful candidate will be responsible for:
- Project Understanding
Develop a thorough understanding of the scope, goals, and timeline of each project to ensure seamless execution.
CommunicationRegularly communicate with project teams and suppliers to ensure timely project schedules and updates.
Production OperationsDevelop knowledge of production operations to identify areas for improvement and optimize efficiency.
Project DashboardMaintain a comprehensive project dashboard to track progress and identify potential issues.
Job Sheet ManagementUpdate and track job sheets to ensure accurate project documentation.
Bid ManagementUpdate and track all bids won and lost to inform future project decisions.
Job Supervisor HandoffAssist with job supervisor handoff meetings to ensure smooth project transitions.
Financial ManagementPrepare and manage job billings and manage monthly accounts receivable.
Inventory ManagementMonitor and maintain inventories of production supplies and materials.
Administrative SupportAssist the Project Administrator, Sales Manager, and Estimator with day-to-day tasks.
Supplier ManagementManage and approve supplier and subcontractor invoices.
Mailings and SubmittalsManage outgoing mailings for public bids and job submittals.
Please note that this description is not exhaustive and duties, responsibilities, and activities may change at any time with or without notice.
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