Human Resources Assistant

3 days ago

Madison, United States Goodman Community Center Full time

Job Type

Full-time

Description

Performs administrative tasks and services to support effective and efficient operations of the organization's human resources department. The Human Resources Assistant touches all aspects of Human Resources (HR) through daily support across GCC under the direction and supervision of the Vice President of People and Culture. The HR Assistant is a resource and pillar of the community's values and is relied upon to enforce policies/procedures in a fair and equitable manner. Overall responsibilities focus on attracting, developing, retaining a diverse workforce and creatively supporting an inclusive workplace. The HR Assistant responds to employee and candidate inquiries, leads recruitment and sourcing efforts, creates and maintains personnel files, and assists in administering employee benefits including open enrollment planning, employee benefits education and troubleshooting set-ups and terminations through in-house HRIS and external partners technologies.

  • Maintain Recruitment dashboard and coordinate all recruitment efforts including job boards, sourcing candidates, and responding to job opening inquiries.
  • Supports administration, coordination, and application of Company-wide human resources policies, procedures, and practices.
  • Assists with payroll functions.
  • Assists with onboarding and offboarding procedures.
  • Completes verifications of employment as applicable.
  • Screens and routes telephone calls and answers frequently asked questions from applicants and employees relative to standard policies, payroll, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Coordinates paperwork and processes applicable to Paylocity submissions related to benefits, address updates, change requests, retirement plans, COBRA, ERISA, unemployment, etc.
  • Processes all types of employment status changes for all stages of employment.
  • Ensure candidates have completed all pre-employment requirements prior to onboarding.
  • Continuously explore new, popular, and diverse ways to post positions i.e., community partners focusing on providing social/economic opportunities to diverse populations.
  • Assist the VP of People and Culture in maintaining and updating position job descriptions.
  • Lead administration of E-Verify cases in HRIS escalating discrepancies for DOP as needed.
  • Escalate background and motor vehicle checks as needed to the DOP for final review.
  • Manage and schedule orientation and organizational onboarding.
  • Administer new hire set-up within GCC's HRIS including benefits, payroll, PTO accruals, and time/labor.
  • Lead timely completion of employee benefits enrollment and terminations in HRIS and vendors platforms.
  • Maintain and distribute all benefits documents provided by GCC Broker.
  • Collaborate administer Disability and FMLA benefits with the support of the DOP on complex cases.
  • Ensure timely and accurate COBRA administration for vendor completion.
  • Develop and maintain methods to house employee benefit records for tracking and reporting.
  • Support all departments of GCC when employee requests an HRIS report and training them if accessible.
  • Assist the VP of P with administration and implementation of training plans.
  • Participate in continuous HR improvement initiatives and metrics aligned with GCC's Strategic Plan.
  • Perform other job-related duties as required or assigned which are reasonably within the scope of the duties of this position.
Requirements
  • 2+ year(s) of experience working in a Human Resources capacity required.
  • Associate's degree in Human Resources or a related field required. (Bachelor's preferred).
  • Pass Background Check (National/County Criminal, Global Watchlist, SSN Trace, Sex Offender)
  • Ability to use computers daily in an interactive manner for extended periods of time as necessary.?
  • Proficient in MS Office Suite, electronic job boards and social media networking required.
  • Excellent written and verbal comprehension and communication.
  • Ability to use computers daily in an interactive manner for extended periods of time as necessary.
  • Experience in and/or knowledge of benefits administration and compliance required.


Salary Description

$21-$23/hour

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