Human Resources Assistant

3 days ago

Madison, United States State of Wisconsin Full time
Introduction

New Year - New Career

Join our team as a Human Resources (HR) Assistant or HR Assistant- Advanced within the Division of Personnel Management. This position would support the State's second largest agency, the Department of Health Services (DHS) with more than 7,000 employees. We are a fast-paced and dynamic team that works hard and has fun We offer a team-oriented atmosphere with a mostly remote work schedule and core work hours of 9am to 3pm Monday through Friday. This position is headquartered at 1 W. Wilson St in the heart of downtown Madison, near the State Capitol.

As an employee of the State of Wisconsin, you'll also have access to an incredible benefits package including:
  • 3.5 weeks of vacation, 9 paid holidays and ample sick time.
  • Top rated health plan options starting at $42/month for single plans and $104/month for family plans, after 2 months of state service.
  • Premium pension plan with at least a 6.95% employer match in 2025. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package
  • Several flex spending accounts: medical, dependent care, commuter, and High Deductible Health Savings.
  • Well Wisconsin Wellness Program
  • A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
  • Public Service Loan Forgiveness Program employer.
Position Summary

We are looking for a Human Resources Assistant to:
  • Assist HR Generalists with staffing related activities such as background checks, reference checks, onboarding and offboarding tasks, etc.
  • Ensure accurate and timely information is entered into HR Systems.
  • Work independently and as part of a team, providing assistance wherever needed.

Salary Information
  • The starting pay is between $26.00 and $29.08/hr (approx. $54,000 and $60,400 per year), plus excellent benefits.
  • A 12-month probationary period is required.
  • The position will be filled at either the HR Assistant or the HR Assistant - Advanced level. The level of the position and salary will be determined based on the qualifications of the selected candidate at the time of hire.
  • Pay for current or former state employees is set based upon the rules that apply to compensation for the applicable transaction. Pay schedule/range for HR Assistant is 81/05 and HR Assistant - Advanced is 81/04.
Job Details
  • All applicants who may be appointed to this position will be required to allow DOA to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.
  • Employees must have access to both a private workspace and secure high-speed internet for remote work option.
  • DOA does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Qualifications

Minimally qualified applicants will have both of the following:
  • Experience working in an office setting providing administrative support (e.g., scheduling interviews or meetings, drafting documents, reviewing documentation to ensure accuracy and completion, responding to emails, etc.).
  • Experience using computer software programs to perform tasks such as document creation, data entry, report production, data analysis, etc.
Well-qualified applicants will also have one or more of the following:
  • Experience performing HR activities (e.g., conducting background and reference checks, coordinating interviews, providing HR resources to supervisors, onboarding new employees, maintaining personnel files, etc.).
  • Using an HRIS system to process personnel or payroll.
  • Experience reviewing procedures and making recommendations for process improvements.
The letter of qualifications is limited to one (1) page. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here .

How To Apply

Applying is easy Click "Apply for Job" to start the application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process and submit your application.

Helpful Information:
  • Once your application is submitted, no changes are allowed. Click "Save" to allow changes to your application as needed before submitting by the deadline.
  • You may want to save a copy of the job posting for referencing after the deadline.
  • Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
  • Please monitor your email for communications related to this position.
  • Current or former permanent, classified, state employees must complete the online application process to be considered.
  • If viewing through an external site, please apply directly at Wisc.Jobs .
  • For technical assistance and general information, please see Frequently Asked Questions . For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Alyssa Kjin at Alyssa.kjin@wisconsin.gov .
DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans are encouraged to apply. For complete information on veterans' hiring programs with the WI Department of Veteran's affairs, click here .

Deadline to Apply

The deadline to apply is Monday, December 23 at 11:59pm CT. Interviews anticipated to be held the week of January 6 th .

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